Regional Payroll Specialist

Overview

Manage multi-entity weekly/bi‑weekly payroll, ensure compliance and process improvements.

Key Responsibilities

• payroll processing
• adp management
• audit support
• compliance oversight
• report generation
• process improvement

Tasks

-Act as an escalation point for complex payroll inquiries, employee issues, or compliance matters. -Partners with HR and Benefits to manage time-off plans and benefits as it relates to payroll -Review Technician timesheets, job tickets, commissions, and spiffs for accuracy and completeness -Verify and process PTO, holiday pay, bonuses, and other adjustments -Perform regular reviews/audits to confirm the accuracy of data in ADP and data migration -Assist with new hire setup, terminations, and final pay processing -Lead and process weekly and bi-weekly payroll for multiple regional locations, including field and office employees -Send weekly OT reports to the General Manager, Operation Manager, Regional Controller, and Divisional President -Assists with system configuration- payroll codes, employee classes, custom calculations, code groups etc. -Oversee, review, approve, and resolve year-end submissions of annual and quarterly filings -Assists external auditors on compliance audits as needed (W-2, 1099, etc.) -Develop and implement payroll policies, procedures, and internal controls to ensure compliance with company standards and State and regulatory requirements (e.g., FLSA, IRS, DOL) -Prepare reports for audits, government filings, and internal stakeholders -Identify short-term and long-term process improvements and payroll strategies to enhance accuracy, efficiency, and support growth -Review and validate payroll reports for accuracy, investigating and resolving any discrepancies -Utilize ADP to ensure timely and accurate processing of all weekly and bi-weekly, payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses, year-end processes, and other payroll functions -Stay up to date on payroll laws, prevailing wages, and industry-specific labor regulations -Ensure compliance with federal, state, local tax laws, company policies and procedures

Requirements

• excel
• cpp
• payroll systems
• 5+ years
• bachelor's
• confidentiality

What You Bring

-Ability to handle confidential information with professionalism -Excellent organizational skills and attention to detail -Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance -Proven experience with state registrations and preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns -Ability to understand, calculate, and explain complex calculations and figures -Strong written and verbal communication skills, with the ability to convey complex information clearly -Advanced proficiency in Excel skills -Ability to maintain confidentiality and exercise extreme discretion -Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment -Certified Payroll Professional (CPP) (Preferred) -5+ years full-cycle payroll processing for multi-state, multi-entity organization -Experience with payroll systems such as Paylocity, ADP, Paychex, or similar -Bachelor’s degree in business, Accounting, or Human Resources -equivalent combination of education/experience will be considered -Excellent problem-solving skills and strong analytical skills

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Benefits

-Life Insurance -401K Match -Medical, Dental, Vision -Paid Holidays -Paid Vacation

About Howard Air

-Specializes in air conditioning installation, maintenance, and repair for both residential and commercial properties. -Known for their expertise in handling complex HVAC systems, providing energy-efficient solutions for various building types. -Established itself as a leader in the Arizona market, with a strong emphasis on quality and reliability.

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