Senior Manager Administration and Resource Management

Overview

Lead and streamline admin, HR, finance, fleet, and facilities operations for WMATA.

Key Responsibilities

• records management
• procurement
• vehicle management
• kpi reporting
• facilities management
• peoplesoft

Tasks

-Liaison for document records retention policies and supports procurement of scanning and shredding services as needed to ensure that departmental documentation and records are stored and archived in accordance with WMATA standards and procedures. -Collaborates with other departments in the execution of organization-wide initiatives, such as Operational Strategic Planning, mandatory training, inventory assessment, HR policy enforcements, etc. -Performs liaison duties with Labor and union stewards ¿ Local 2 on issues such as grievances, terminations, and reduction in force. -Directs efforts for the Department in partnership and coordination with Human Resources and Labor Relations, specifically in the areas of workforce planning, all stages of employee recruiting and talent management, policy development, PeopleSoft management, and adaptation of staff to new timekeeping software and procedures as may be implemented by the Authority. Liaison for Labor Union Management, Performance Evaluations and Plan management and administration, Organizational Design and Management and training and Professional Development Management, oversight and supports the process of disciplinary and termination actions in accordance with WMATA policies and procedures, as well as Federal regulations. -Plans, directs, coordinates and evaluates the preparation of the status reports on WMATA mandated trainings, quality assessments and related audit review items such as, Continuity of Operation Plans (COOP) and Human Resource activities. -Oversees operational financial and procurement processes. This activity includes maintaining inventory of Personal Protective Equipment (PPE), IT, Office Supplies and supporting the department with ad hoc purchases and requests. i.e., OSHA required training, safety equipment, project office needs etc. -Coaches, manages, mentors and provides developmental opportunities and job assignments to enhance employee performance and expand employee capabilities. Forecasts resource needs and makes hiring decisions. Provides on-going developmental feedback. Enforces Authority-wide rules and policies regarding ethical behavior, safety, security, use of company property, time keeping, etc. -Review of a current motor vehicle report -Directs the department¿s Non-Revenue Vehicle Management program which includes the management of vehicle procurement and administration, tracking of routine preventive maintenance, vehicle utilization reporting, and other related duties as outlined in established policy instructions and procedures. -Participates in the specific strategic and financial planning for Operational expenditures, acquisition planning for internal operations, contract administration, close-out and evaluation. -Verification of education and experience (including certifications and licenses) -Facilitates the collection, analysis, documentation, and preparation of internal reports and dash boards related to key performance indicator metrics across departmental programs to evaluate how effectively teams are meeting strategic goals, business plan objectives and/or mitigating risks to ensure continuous improvement. -Establishes and oversees Facilities services for the department, in collaboration with the Office of Infrastructure Facilities and Project delivery teams and is a liaison to LAND initiative for office relocation, IT infrastructure coordination, and space allocation for departmental staff.

Requirements

• mba
• bachelor's
• iso 9001
• budgeting
• 8 years
• transit

What You Bring

-Medical examination including a drug and alcohol screening (for safety sensitive positions) -Experience with managing budgets, financial analysis and forecasting -Criminal Background Check (a criminal conviction is not an automatic bar to employment) -Bachelor¿s degree in business, Public Administration, Project Management, Information Systems, management or a related field -Master¿s in Business Administration -Experience in matrix organization or supporting role (indirect authority) -Skills and/or behavioral assessment -Experience with International Organization for Standards - ISO 9001:2015 -Masters or Certifications in Financial Management, Human Resources Management, Project Management or related fields -A minimum of eight (8) years of progressively responsible experience in the development, management and administration of large teams, offices or departments to include some supervisory management experience. -Experience in transit or public-sector administration

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Benefits

-Personal interview

About Washington Metropolitan Area Transit Authority (Wmata)

- WMATA operates the Metrorail, Metrobus, and MetroAccess services, providing essential transportation for millions of commuters annually. -It serves the urban and suburban areas across Washington D.C., Virginia, and Maryland, making it one of the busiest transit systems in the U.S. -The authority also operates an extensive network of Metrobus routes, ensuring that public transport is accessible across a broad geographical area. -MetroAccess offers specialized paratransit services for individuals with disabilities, making transportation accessible for all. -WMATA’s projects include major capital improvements, such as rail station upgrades, new buses, and implementing advanced fare collection technologies. -A key aspect of WMATA's focus is to continually innovate, ensuring the transit system is safe, reliable, and sustainable for future generations. -Unique to WMATA is its commitment to serving not just the daily commuters, but also tourists, government employees, and those attending major events in the region.

Sector Specialisms

Security Clearance

-criminal background check required (conviction not an automatic bar). -medical examination with drug and alcohol screening required. -current motor vehicle report review required.