Executive Assistant @Siemens Mobility UAE

Overview

High‑level admin support for senior leadership, handling operations, communication, travel and reporting.

Key Responsibilities

• file management
• meeting coordination
• budget analysis
• digital onboarding
• tech integration
• travel coordination

Tasks

-You will maintain paper and electronic filing systems to guarantee efficient information flow. -You will prepare agendas, take minutes, and follow up on action items to ensure completion. -You will support budget preparation and analyze monthly activity to inform management decisions. -You will manage daily office operations and administrative tasks, ensuring smooth country management support. -You will liaise with internal and external stakeholders to facilitate timely and effective communication. -You will schedule and coordinate appointments, meetings, and events across teams and stakeholders. -You will prepare and reconcile travel and expense reports, ensuring compliance with company policies. -You will handle confidential correspondence, documentation, and communications with professionalism and discretion. -You will assist in preparing presentations, reports, charts, and executive briefings for leadership. -You will ensure smooth onboarding and usage of digital tools and platforms for daily operations. -You will assist in integrating and adopting new office technologies and systems for executive teams. -You will organize complex travel arrangements, including flights, accommodations, and detailed itineraries.

Requirements

• english
• french
• bachelor's
• microsoft office
• executive support
• detail‑oriented

What You Bring

-You possess excellent written and verbal communication skills in English, ensuring clear and professional correspondence. -You hold a bachelor’s degree or equivalent education that demonstrates strong analytical and organizational abilities. -You bring a strategic mindset with exceptional attention to detail and a strong sense of ownership. -You demonstrate strong French communication abilities, in writing and speech, regarded as an added advantage. -You handle sensitive and confidential information with the highest level of discretion and personal integrity. -You have 5+ years of experience as an Executive Assistant supporting senior leadership in a matrixed or multinational environment. -You are proficient in Microsoft Office Suite—including Word, Excel, PowerPoint, and Outlook—for efficient daily operations.

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About Siemens

-The company drives progress with solutions in electrification, automation, and digitalization across industries. -With cutting-edge products and services, it leads sustainable innovation for industries like energy, manufacturing, and infrastructure. -Its impressive portfolio includes smart grids, automated factories, advanced healthcare technologies, and solutions for urban mobility. -Siemens’ digital solutions enhance efficiency and sustainability in everything from smart buildings to electric vehicles. -It has contributed to iconic projects, including energy-efficient train systems and automation in key industrial sectors. -Transforming how industries use digital technology to optimize operations and tackle global challenges.

Sector Specialisms