Bid Coordinator

Overview

Coordinate bid and PQQ submissions, manage enquiries, and support sales activities.

Key Responsibilities

• hubspot management
• pqq submission
• tender support
• purchase orders
• contract monitoring
• marketing reports

Tasks

-Manage external enquiries from the website or elsewhere, manage escalation and undertake initial communication with the potential customer. -Update HubSpot, and maintain it’s accuracy to support pipeline management and internal reporting. -Apply for PQQ’s through external portals and to external organisations (where relevant) to receive and download all documentation to complete a PQQ. -Assess identified opportunities for compatibility with Artic strategies. -Complete and respond to PQQ’s and enquiries. This will include liaison with SME’s inside Artic to ensure accuracy of detail and review of content by senior members of the team. In addition, the role will be expected to manage their own and SME time to ensure timely submission of all PQQ’s and enquiry responses. -Assist with branded content creation for social media -Submit PQQ’s and assist in the submission of tenders – will be responsible for the submission of all PQQ’s once the review has been completed as well as assisting in the submission of tenders where necessary. -Assist with the creation of internal and external communications -Diary management – confirming appointments / arranging meetings -Support Tender Managers with tender proposals -Process and raise purchase orders in line with budgets -Review and monitoring of Contracts Advance and notices from public sector portals to identify potential new opportunities and communicate these to the Business Development Director and Senior Tender Manager. -Assisting with marketing and sales reports – formatting and inputting data

Requirements

• multitasking
• drive
• gcse
• english
• maths
• time management

What You Bring

-Ability to multitask and prioritise. -A high level of drive and energy. -Expected standard of GSCE and Higher-Level Qualifications -A* – C in English and Maths at GSCE level -Ability to deal with people across a broad spectrum of skills and levels. -Advanced organisational and time management skills.

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About Artic Building Services Limited

-Provides trusted mechanical and electrical maintenance across the UK. -Specializes in complex facilities management projects for clients like King’s College Hospital, London Business School, and London Ambulance Service. -Focuses on HVAC systems, mechanical and electrical compliance, and planned preventative maintenance in healthcare, education, and commercial properties. -Engages in large-scale NHS estate contracts and bespoke M&E installations for blue-chip offices. -Distinguishes itself with a proprietary CAFM platform, round-the-clock helpdesk support, and service delivery in critical environments. -Holds ISO 9001 accreditation and employs engineers with security clearance, offering both large-scale and personalized service delivery.

Sector Specialisms