Payroll Accountant

Overview

Manage multi-state payroll, compliance, and GL accounting for renewable energy firm.

Key Responsibilities

• payroll processing
• data management
• system administration
• tax filings
• audit support
• compliance

Tasks

-Data Management: Ensure accuracy of payroll-related data, including but not limited to new hires, terminations, rate changes, bonuses, deductions (e.g., benefits, 401(k), tax withholdings), and paid parental leave. Manage and maintain federal and state payroll identification numbers (e.g. state income tax withholding ID, state unemployment tax account ID, etc.) -Perform ad hoc work: Support the accounting team on accounting items and projects as needed. -Compliance: Maintain in-depth knowledge of all applicable federal, state, and local payroll laws and payroll tax laws. -Process Payroll: Accurately process multi-state, bi-weekly and monthly payroll for all employees (salaried and hourly) using the company's payroll system. -Support in reviewing contractor provided prevailing wage and apprenticeship documentation to comply with Inflation Reduction Act (IRA) requirements on solar projects. -HR Support: Serve as the primary point of contact for HR inquiries regarding payroll questions, resolving issues promptly and professionally. -Account Reconciliation: Perform period end reconciliations of all payroll related general ledger accounts to ensure accuracy and resolve any discrepancies. -Audit apprenticeship rate agreements and program requirements for confirming and configuring wage compliance software programs to filter compliant payroll data. -Apply a systems mindset to own workflow, across the accounting function, and cross-functionally. -Own 3rdparty corporate accounting consultant audits of prevailing wage and apprenticeship data from multiple solar projects for various project owners -Systems: Own the management, maintenance, and enhancements of the payroll system, collaborating with HR when needed. Ensure consistently leveraging payroll system to create efficiencies and improve processes. Support new HRIS and payroll system implementation. -Tax Filings: Ensure the timely and accurate filing of all federal, state, and local payroll tax reports with third party payroll system (i.e. quarterly Form 941, annual form 940, W-2's, etc.) -Fulfills job responsibilities with a customer-focused mindset by providing efficient, timely, and reliable service to internal and external stakeholders. -Time & Attendance: Review and audit employee timekeeping records and system input to ensure compliance with company policy and federal/state labor regarding employee work hours, breaks, and time off, which is vital for accurate payroll, avoiding legal penalties such as back pay and fines, and fostering a transparent workplace. -Audit Support: Participate in external audits by providing necessary documentation, schedules, and explanations for payroll-related data and financial accounts. -General Ledger Reconciliation: Prepare and post payroll related journal entries to the general ledger, including entries for wages, taxes, benefits, capitalized labor, and accruals (e.g. PTO, bonuses). -Own and drive business case for internal certified payroll reporting. Own and implement systems and process updates to support this workflow, to ensure compliance with prevailing wage certified payroll and related reporting. -Audit certified payroll reports, raw wage data from the reports, and apprenticeship to journeymen daily compliance for solar projects in multiple states.

Requirements

• excel
• office 365
• rippling
• sage intacct
• gaap
• bachelor's

What You Bring

-Experience with certified payroll requirements, and compliance with prevailing wages by construction trades in multiple states. -Must be self-motivated and enjoy a team-oriented approach to work, contributing to a supportive, collaborative, cross-functional team environment. -Experience with LCP Tracker or other wage reporting and compliance software programs. -Experience with contributing to financial statement audits. -Ability to leverage excel to analyze data, identify variances, and troubleshoot complex issues to enable problem-solving. -Must have the ability to demonstrate a high degree of time management and organizational skills resulting in the ability to prioritize and manage multiple projects at various stages of delivery with competing deadlines. -High proficiency in Office 365 skills, particularly in Excel, required. -Exceptional attention to detail and accuracy. -Proficiency in payroll/HRIS systems, such as Rippling, and ERP systems, such as Sage Intacct or NetSuite. -Experience with apprenticeship and trade rate agreements in the electrical, laborer, equipment operator, carpenter, and/or other construction trades. -Understanding of prevailing wage determinations and reporting for federal, state, or renewable energy projects. -Proven ability to handle sensitive and confidential employee information with integrity and discretion. -Proactive and creative problem-solving skills, with the ability to clearly communicate problems and identify possible resolutions. -4+ years of progressive experience in executing full-cycle multi-state payroll, combined with general accounting responsibilities. -Excellent verbal and written communication skills for effective interactions within the accounting team, cross functionally with the HR team and Operations team, and third-party vendors and auditors. -Comfortable operating in a hybrid, remote, and in-person team environment. -Strong understanding of GAAP as they related to payroll and benefits. -Familiarity with union wage and apprenticeship agreements. -Bachelor's degree in accounting, or related field.

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Benefits

-Prevailing Wage for Delivery Projects:

About Oneenergy

-Backed by proprietary siting algorithms and direct-to-end-user sales, it finances multi-megawatt projects with utilities and corporate buyers. -They’ve built cutting-edge distributed solar facilities, including pollinator-friendly community arrays and large utility installations. -Headquartered in Seattle and Madison, it maintains lean operations. -The team blends deep solar expertise—from deal structuring to finance, development, construction, and asset management. -OneEnergy’s narrative is defined by technical innovation, strategic partners, and groundbreaking solar deployments nationwide.

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