Administrative Assistant

Overview

Provides administrative support for the property management office.

Key Responsibilities

• contract management
• invoice coding
• work orders
• rent collection
• file management
• administrative support

Tasks

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties. -Maintain service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards. -Maintain property, tenant, and vendor contact listings for Property Manager. -Code and input invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis. -Upon receipt, review and process incoming system work orders and takes appropriate action in accordance with established policies and procedures. -May initiate rent collections correspondence with tenant. -Maintain property and administrative files and assists in the preparation of: Third Party documents Service/Vendor Contracts Construction contracts and project documents General correspondence as directed -Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying. -Assist in the coordination of tenant newsletter, events and appreciation packages.

Requirements

• problem solving
• high school
• associates
• 2+ years
• microsoft office
• property management

What You Bring

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. -Strong interpersonal and problem solving skills. -High School Diploma or General Education Degree (GED) required. -Associates Degree or higher preferred. -2+ years of office administration experience required. -Ability to write routine reports and correspondence. -Intermediate to advanced skills with Microsoft Office Suite required. -Basic analytical and mathematical skills required. -Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors. -Ability to effectively present information to small or large groups. -Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding. -Background in property management preferred.

People Also Searched For

About Lincoln Property Company

-The company operates in a variety of markets including residential, commercial, and mixed-use developments. -With a strong portfolio of properties across the United States, Lincoln Property Company continues to expand globally. -Notable for its ability to seamlessly integrate development, investment, and management within a single entity. -Lincoln's vast experience enables them to execute projects of all scales, from urban high-rises to suburban residential communities. -The company has made a name for itself in the luxury residential sector, with properties offering premium amenities and modern designs. -In addition to traditional real estate sectors, Lincoln also specializes in land acquisition, commercial leasing, and property rehabilitation. -Known for a dynamic approach to project financing, they have a reputation for executing complex real estate transactions. -The company's vast geographical reach allows them to tackle diverse markets, adapting to the unique needs of each region.

Sector Specialisms

Security Clearance

-all job offers are contingent on completion of a background check. -proof of eligibility to work in the united states is required.