Document Controller

Overview

Manage project documents for BESS installations, ensuring control, compliance, and reporting.

Key Responsibilities

• document control
• procore management
• version control
• report generation
• coordination
• close-out docs

Tasks

-Maintain confidentiality and security of project documentation, especially technical and proprietary information. -Generate weekly reports and logs for submittals, RFIs, and outstanding items. -Maintain current records of all project-related communications, transmittals, and revisions. -Participate in audits and quality assurance reviews as needed. -Set-up and maintain a structured document control system to track, organize, and store all project documents. -Set up, maintain, and manage submittals, RFIs, drawings, and document logs in Procore. -Monitor and update document control trackers, dashboards, and reporting tools. -Support the development and maintenance of document control procedures in accordance with company standards and project requirements. -Ensure document version control and proper distribution of submittals, drawings, specifications, reports, RFIs, and change orders. -Coordinate with project managers, design teams, consultants, and subcontractors to ensure timely submissions and approvals. -Coordinate document flow between internal teams, engineering consultants, vendors, and contractors. -Manage access control, file structures, and permissions within Procore. -Assist in preparing project close-out documentation including as-builts, O&M manuals, and client submittals.

Requirements

• procore
• procore cert
• microsoft office
• bluebeam
• bachelor’s
• 3+ years

What You Bring

-Associate or bachelor’s degree preferred; equivalent experience considered. -Strong communication and collaboration skills. -Ability to manage multiple priorities under deadlines in a fast-paced environment. -Procore platform proficiency is required (Submittals, RFI, Drawing, Transmittals, Documents modules) -Understanding of document workflows in engineering or construction project environments. -Procore Certification is a plus -Proficiency with Microsoft Office Suite and Adobe Acrobat. -Proficient with Microsoft Office Suite and document collaboration tools (e.g., Bluebeam, Sharepoint, etc.) -3+ years of experience in a document control or project coordination role, preferably in the construction, energy, or engineering sectors on large-scale construction projects ($50M+). -Ability to work independently and as part of a multidisciplinary project team -Knowledge of technical drawings and construction documentation standards (CSI, version control, etc.) -Excellent attention to detail, organization, and follow-through. -Experience supporting EPC or data center infrastructure projects.

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About On.Energy

-With a vision to drive the transition to a sustainable energy future. -Specializing in providing innovative energy solutions to a wide array of industries. -Expertise spans across energy generation, infrastructure development, and renewable energy technologies. -Worked on notable projects in solar and wind energy, transforming the energy landscape. -Known for its cutting-edge approach to energy efficiency and sustainability. -Leveraging state-of-the-art technology to pave the way for a greener tomorrow.

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