Program Advisory Manager

Overview

Manage RFP process and coordinate stakeholders for alternative delivery projects

Key Responsibilities

• rfi management
• rfp process
• stakeholder liaison
• site visits
• risk management
• status reporting

Tasks

-Manage Requests for Information (RFIs) from proponents, ensuring timely responses and clarity of information. -Collaborate closely with the Contract Development and Controls Division, legal, technical, and commercial teams within the Office of Engineering and Construction. -Gather feedback from proponents and internal teams to identify areas for improvement in the RFP process. -Act as a fairness advisor and ensuring that all proponents are treated at par and provided with the same information for ensuring compliance, transparence, and fair. -Ensure RFP requirements are complied with for all potential proponents. -Manage the complete proposal cycle, ensuring timely and successful completion of RFP submissions. -Develop and maintain a comprehensive log of RFIs and responses. -Engage with stakeholders as needed to achieve favorable outcomes. -Ensure that all internal teams are aligned and informed of proposal requirements and timelines. -Organize and facilitate meetings with potential proponents, including one-on-one sessions and group discussions. -Oversee the entire RFP in-market phase, ensuring compliance with project timelines and requirements. -Act as the primary liaison between project stakeholders, including internal teams and external proponents. -Organize site visits for proponents, ensuring all logistical details are arranged and communicated effectively. -Prepare site visit materials and briefings to facilitate understanding of project requirements. -Coordinate Question and Answer (Q&A) sessions, ensuring all relevant questions are addressed and documented. -Collaborate with project teams to develop mitigation strategies and monitor risk management efforts. -Guide clients through the entire engagement process, from initial contact and problem statement to analysis and solution development. -Facilitate dynamic and proactive interactions within the MTA and with proponents throughout the proposal development phase. -Prepare regular status updates and reports for senior management and stakeholders. -Plan and conduct pre-proposal meetings, providing a platform for proponents to seek clarifications and network. -Summarize Q&A outcomes and distribute to all stakeholders to maintain transparency. -Ensure all pertinent information is shared during these meetings and documented for future reference. -Identify potential risks related to the RFP process and alternative delivery projects. -Create and deliver client updates, ensuring effective communication at a senior level. -Recommend and implement best practices to enhance efficiency and effectiveness. -Maintain thorough documentation of all activities related to the RFP process, including meeting minutes, correspondence, and reports. -Craft a compelling case for change tailored to the situation, utilizing balanced evidence to tell a persuasive story.

Requirements

• procurement
• project software
• analytical
• coordination
• bachelor's
• 8 years

What You Bring

-Proficient and strong organizational skills and attention to detail. -Familiarity with procurement processes and alternative delivery methods in construction. -Proficient in communication and interpersonal skills. -Proficient in project management software and tools. -Ability to manage multiple priorities and meet deadlines. -Strong analytical and problem-solving abilities -Proven experience in project coordination, particularly within public infrastructure or transportation sectors. -Bachelor’s degree in Business Administration, Project Management, or related field.and 8 years of related experience or demonstrated equivalency of experience and/or education.

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Benefits

-Sponsorship is available for this role -Relocation is available for this role.

About Aecom

-Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century. -Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada. -Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.

Sector Specialisms

Visa Sponsorship

-sponsorship is available for this role