Assistant Project Manager

Description

• Oversee the APE, PE, SPE to track outstanding RFIs and expedite return responses to all subcontractors
• Assist the Project Manager in providing pertinent information that could affect the Monthly Reconciliation Report accuracy and forecasts on projects where you are not playing the role of the Project Manager
• Oversee and manage the punch list process working closely with the APE, PE, SPE and Superintendent(s) to ensure we are 100% complete with all punch list items within 30-days of projects turnover / C of O
• Manage the associated PE’s and SPE’s to ensure the projects Material Procurement Log is being properly maintained and that required material deliveries correspond with the projects P6 schedule
• Oversee the APE, PE and SPE to ensure RFI Logs are current in CMiC and distributed to all of the appropriate subcontractors
• Prepare Pay Applications for submission
• Assist the Project Manager or be solely responsible for writing certain scopes of work, preparing exhibits, the preparation of subcontracts and Purchase Orders with PM / PX direction and oversight
• Oversee the APE, PE, SPE to ensure all Injury and Illness Prevention Plans (IIPP) documents have been submitted by all subcontractors
• On projects where you are playing the role of the Project Manager. Properly forecast all costs (revenue) and projected fee with the Monthly Reconciliation Report
• Oversee the contract close out process (O&M manuals, As-Builts, etc.)
• Assist the Project Manager or be solely responsible for problem resolution pertaining to a specific project issue on the majority of issues
• Oversee and manage the process to obtain costs from subcontractors for any extra work performed on the project
• Prepare, review and distribute Change Order Requests for all Subcontractors. Ensure that all costs are properly logged on the Subcontractor Tracking Log and appropriately stored on Box.com
• Represent WEO at Owner, Subcontractor and coordination meetings
• Manage Subcontractor Monthly Invoicing
• Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
• Oversee the APE, PE, SPE to ensure all Job Hazard Analysis (JHA) plans have been submitted by all subcontractors, as needed
• Manage and audit the Subcontractor Tracking Logs
• Ensure the timely delivery to the jobsite of all project equipment and materials (procurement) via properly managing the projects PE’s and SPE’s
• Oversee and manage the design of the project required mock-ups and work closely with the WEO and design team to obtain acceptance of all projects required mock-ups
• Negotiate Change Orders with subcontractors
• Assist with the preparation and distribution of overall project schedules and 8-week look ahead schedules
• Mentor, coach and train as necessary to help subordinates achieve their career objectives
• Prepare, review and distribute Change Order Requests for all subcontractors
• Attend meetings and oversee the PE or SPE who is leading the weekly Building Information Modeling (BIM) meetings and assist in the development of a coordinated model between the MEPF trades
• Develop an Owner training schedule which shows when all applicable subcontractors will provide training to the Owner
• Create and organize all closeout binders
• Participate in all PM Round Tables
• Involvement with the various WEO committees and part of establishing procedures and policies
• Work closely with the APE, PE or SPE in the initial set up of CMiC, i.e. Submittal Log Registry
• Work with the PE’s, SPE’s and Project Superintendent(s) to schedule all pre-installation meetings
• Review meeting minutes for accuracy and content prior to distribution
• Coordinate with the project team to ensure the date subcontracts must be awarded by are in alignment with the required material on-site dates, per the P6 schedule
• Work closely with the APE(s), PE(s) and SPE(s) that are on your project team and mentor and train where applicable
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
• Ensure that all video recording for training has been completed and all training videos have been formally transmitted to the Owner, as part of our close out package
• Vet assigned scopes of work during the preconstruction phase (Estimating)
• Assist the Project Manager with cost control measures:
• Prepare External Change Order Requests, which get submitted to the Owner
• Work closely with the Project Manager and Estimator during the preconstruction phase assisting with the GMP process and input on General Conditions
• Oversee the entire submittal process with the subcontractors and design team
• Oversee the APE, PE and SPE to ensure RFI’s are properly posted to PlanGrid and maintain the accuracy of the projects as-builts
• Establish and maintain positive and effective working relationships with all (client, design professionals, various WEO departments, WEO project team, inspectors, and subcontractors)
• Attend project meetings and assist in the preparation / distribution of meeting minutes
• Find conflicts in the contract documents and issue a “Request for Information” (RFI) to the appropriate party / parties
• Assist the Superintendent(s) in implementing the project safety program
• As required, assist the Project Superintendent(s) in providing safety orientation to all field workers prior to their start of work on site
• Potentially manage the entire BIM coordination process when applicable. The level of engagement / leadership may vary from project to project
• Work closely with the APE, PE, SPE and Superintendent(s) to find practical solutions to field problems or conflicts found in the contract documents prior to issuing RFI’s, while being mindful of field issues relation back to the project overall schedule and cost impacts
• Participate in WEO networking events
• Participate in on-boarding and training for those you are supervising
• Participate in initial and / or acceptance walks with the Architect / Owner, as needed
• Prepare Purchase Orders (as needed)
• Work closely with the APE, PE, SPE and Superintendent(s) to create the first draft of the projects Site Specific Quality Plan (SSQP)
• Oversee the APE, PE and SPE to ensure Submittal Logs are current in CMiC and the submittal process is being managed properly with the subcontractors and design team
• Assist with job office set up
• Oversee the APE, PE, SPE to ensure the document log is maintained, current and distributed to all subcontractors
• Assist in the documentation of all claims and litigation
• Assist the Project Superintendent(s) with generating and issuing incident reports

Requirements

• Capable of successfully supervising a project with a project budget range of $1M - $10M, under various delivery methods, diversity in market sectors and varying complexities
• Effective written and verbal language communication skills
• Shows emotional maturity, punctuality and dependability
• Capable of manage and negotiating all External Change Orders with the Owner, with or without, the Project Managers involvement
• Clearly understands the concept of Budget vs. Cost and how it relates to the project Abstract and the monthly cost reconciliation
• Motivate and contribute to the teamwork / morale of the project team
• Shows the desire and willingness to progress to the Project Manager role and responsibilities Interpersonal Skills
• Show alignment with and promotes WEO Corporate Values

Benefits

• 401(K) with Match
• 100% ESOP
• Medical/Dental/Vision Insurance
• 100% Life Insurance
• Student Debt Program
• Bonus Program
• Competitive Pay

Training + Development

Interview process

Visa Sponsorship

Security clearance