Office Manager

Overview

Oversee office operations, compliance, health & safety, and staff/visitor experience.

Key Responsibilities

• risk assessments
• incident reporting
• compliance
• emergency planning
• office inspections
• procurement

Tasks

-Managing pool cars and their maintenance procedures where applicable -Managing and controlling access for staff, visitors and contractors on the premises -Identifying hazards and completing actions to mitigate their risk -Act as a point of contact for annual leave and sickness -Undertaking an annual Environmental Impact Assessment -Liaising with local enforcement bodies as necessary -Cooperating with Safety Managers in monitoring Health, Safety and Security and Environmental performance -Retaining all relevant records for Five years -Managing staff awareness of office improvement actions and raise awareness of requirements through communications and publicity campaigns -Ensure line reports feel involved in the business -To perform a line manager role to local office coordinators within their scope -Undertaking office risk assessments -Assisting the Office Principal with the production and management of the Office Continuity Plan -Authorise overtime -To arrange cover for front of house roles -Ensuring all accidents and near misses, plus Health, Safety and Security, Environmental and Information Security incidents are reported -Reviewing office risk assessments after substantial changes or at least annually -Arranging emergency procedures including fire, security and first aid -Monitoring progress of improvement actions and review actions undertaken and impact annually -Ensuring the office complies with Group standards and local legislation -Updating office procedures for Health, Safety and Security, Environment and Information Security annually, in line with Group objectives, and arranging the publication on Compass -Ensuring staff and visitors are made aware of, and follow, Health, Safety and Security procedures in the office -Ensuring all reported incidents are recorded and investigated appropriately -Undertaking monthly inspections of the office, using Monthly Office Inspection Checklist, recording and acting upon findings -Procuring office services and supplies using centrally preferred supplier lists and providing feedback on performance

Requirements

• facilities
• health safety
• communication
• teamwork
• ms office
• people skills

What You Bring

-Previous experience in an Office/Facilities management role -Good knowledge of Health and Safety management in the context of an office environment -Ability to effectively communicate with staff and visitors through, phone, email and in person -Able to work as part of a team and independently -Proficient in MS office applications -Excellent people skills

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Benefits

-Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury. -Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave. -Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too. -A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme. -Primary annual professional institution subscription. -We match employee pension contributions between 4.5% and 7%. -Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid. -Access to Peppy, providing free support from menopause experts for all UK colleagues. -Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing. -Holiday entitlement increased to a minimum of 35 days after 5 years’ service. -A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family. -As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes. -Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay. -Variety of employee saving schemes and discounts from high-street retailers. -Private medical insurance for all UK colleagues. -Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary. -Health cash plan to support you with every day health costs and treatments. -A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

About Mott Macdonald

-Delivering complex projects that require both technical expertise and strategic vision. -Design of major infrastructure and transport systems. -Specializing in sustainable solutions to address challenges and capitalize on opportunities. -History built on innovation and forward-thinking engineering, consistently delivering impactful results.

Sector Specialisms

Visa Sponsorship

-no skilled worker visa sponsorship offered. -candidates eligible for other uk immigration routes without sponsorship are welcome.

Security Clearance

-offer contingent on obtaining required security clearance.