Subcontracts Manager

Overview

Lead and manage subcontract activities and team for Asset Solutions projects

Key Responsibilities

• subcontract management
• contract negotiation
• itt preparation
• risk mitigation
• performance reporting
• team leadership

Tasks

-Manage a diverse portfolio of subcontracting activities across multiple projects, clients, and geographies. -Maintain and monitor subcontract governance, identifying and implementing opportunities for improvement and risk mitigation. -Drive the development and implementation of standardised ITT and contract templates to enhance efficiency and consistency. -Prepare & review contract approval paperwork (SSJ, RRC, BURRC and Tender Board paperwork) in support of ITT’s and awards. -Lead and manage a subcontracts team ensuring all activities are carried out fully in accordance with Petrofac’s policies, processes and procedures across a portfolio of projects and clients. -Actively manage team workload, priorities, and succession planning to ensure effective coverage across projects and regions. -Resolve internal and external challenges through effective communication, collaboration, and stakeholder management, maintaining alignment with business priorities. -Ensure all subcontracts include appropriate back-to-back coverage with client terms, and that any exceptions are approved in line with the DoA. -Analyse project and operational plans, schedules, and scopes of work to inform subcontracting approaches and timelines. -Forecast and manage subcontract resource requirements, ensuring alignment with client needs and effective allocation of team capacity. -Lead, manage and monitor resolution of subcontractor disputes and claims in coordination with legal and commercial teams, ensuring timely and cost-effective outcomes. -Build and lead a performance driven subcontracts team, promoting accountability, development, and operational excellence in support of business objectives. -Lead and manage the negotiations on contract terms with suppliers in line with Petrofac Best Practice and lead justifications for any significant exceptions for senior management approval. -Forecast and manage subcontract resource requirements, ensuring appropriate team capacity and capability to meet project demands. -Lead, manage and monitor asset transitions, ensuring timely development and negotiation of back-to-back subcontracts. -Develop and implement subcontracting strategies aligned with project delivery requirements, client expectations, and Petrofac company, policies and procedures. -Reporting to the Subcontracts Manager – Asset Solutions this position will be required to work on their own initiative dealing directly with the business line stakeholders, to plan, tender and manage all subcontracts activities in line with Petrofac best practice. -Manage the delivery of the full subcontract activity cycle from requirement identification through to contract close-out (sourcing, pre-qualification, supplier qualification, tender process, negotiation, award, post-order management and contract close-out). -This position will be responsible and accountable for the leadership, performance and management of a team comprising of Subcontracts Specialists, Senior Subcontracts Specialists and Contract Assistants. -Provide oversight and direction to the team in preparing, issuing, and managing Invitation to Tender (ITT) packages, including commercial evaluations and recommendations for award. -Review and approve contract drafts, negotiations, and amendments prepared by the subcontracts team. -This is dual role to provide strategic management in support of subcontract activities and hands on delivery and implementation -Contribute to and promote a performance culture within the subcontracts team, improving focus on performance and value creation. -This position will be responsible and accountable for the planning and delivery of all subcontract activities required in support of tendering, pre-FEED, FEED and project execution activities within the business line. -Ensure robust contract change control processes are followed, including logging and approval of all amendments and variations. -The Subcontracts Manager will lead, oversee and manage all assigned subcontract activities for Petrofac’s Asset Solutions business in accordance with the Supply Chain Management functional objectives and will ensure effective processes, procedures and resources are deployed. -Lead, manage and monitor the development of subcontract asset plans, ensuring alignment with overall business strategy, client requirement. -Provide accurate and timely updates, reporting, and insights to internal stakeholders to support informed decision-making and effective project execution. -Proactively identify and mitigate risks and capitalize on opportunities within the subcontracting lifecycle, including supplier performance, market conditions, and contractual obligations -Lead, manage and monitor the development and implementation of subcontracting strategy papers. -Ensure team compliance with company processes, governance, and SCM procedures in all subcontracting activities. -Lead, mentor, and develop a high-performing subcontracting team by addressing performance issues, fostering continuous improvement, and building functional capability. -Drive and monitor subcontractor performance management plans, including the execution of formal performance reviews. -Lead, manage and monitor subcontracting strategy and planning in support of asset transitions and input into the broader SCM Transition Plan.

Requirements

• legal degree
• microsoft office
• sap
• oracle
• negotiation
• leadership

What You Bring

-Experience of building, developing, leading and managing a subcontract is essential. -Proven ability to develop, implement, and execute subcontracting strategies that align with overall project and business objectives. -Legal Bachelor’s degree preferred. -Strong ethical standards and integrity in all subcontracting activities, promoting transparency and compliance with governance frameworks. -Few years of experience of onshore and offshore contract terms is preferred. This covers LOGIC On and Offshore Services terms and conditions, service agreements, rental agreements, purchase agreements, charter parties, confidentiality agreements, EPCI contracts. -Committed to health, safety, and environmental leadership, demonstrating a proactive approach to risk management within the subcontractor base. -Ability to build and maintain effective relationships with subcontractors, clients and internal stakeholders to drive performance, compliance, and collaboration. -Proven track record of end-to-end subcontracts execution for onshore and offshore services -Extensive end to end subcontracts experience within project and operational delivery -Strong negotiation skills with a track record of achieving favorable commercial and contractual outcomes with subcontractors. -Knowledge of Microsoft Office is essential. -Experienced leader with the ability to mentor, develop, and motivate subcontracts or supply chain teams in high-pressure environments. -Adaptable and flexible, with the capability to work within dynamic project environments and respond effectively to client and company requirements. -Proficient in Microsoft Office applications and experienced in procurement/subcontracting systems such as Oracle, SAP, or equivalent ERP platforms. -Experience in drafting contracts in differing commercial and contractual arrangements -Assertive and persuasive communicator who can influence outcomes and defend commercial positions while maintaining professionalism. -Highly motivated, results-driven, and proactive, with a focus on delivering against project schedules and commercial targets.

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About Petrofac

-Provides services to the oil, gas, and energy industries, focusing on engineering and construction. -Operates globally, working with major energy players on projects ranging from design to operations. -Services span engineering, procurement, construction, and maintenance across onshore and offshore facilities. -Has delivered a wide range of projects, including refineries, gas processing plants, and offshore platforms. -Recognized for expertise in complex, large-scale projects, with a particular focus on the energy sector. -Known for building long-term relationships with clients, contributing to the sustainable development of energy infrastructure. -Innovative solutions and technology-driven approach set it apart in the competitive global market.

Sector Specialisms