Administrator

Overview

Admin duties for street lighting contracts: spreadsheets, permits, PO creation, coordination.

Key Responsibilities

• tracker updates
• po creation
• spreadsheet build
• permit management
• utility mapping
• job folders

Tasks

-Keep all external trackers up to date as and when required -Work effectively and efficiently when carrying out their tasks to ensure deadlines are met with planned and completed works -Create POs for Adopting Utilities & Sub-Contractors and any others as and when required -Build pre-templated spreadsheets with information from programme and notify UKPN, SSE, & IDNOs of all upcoming works in the correct time frame -Raise permits for works required within the department and speak with other departments within Equans where they are required to raise permits for their works which we will work under. -Build job folders for Civils Sub-Contractors with information they need to complete works, including: working instructions, stats & permit information -Apply for any utility maps for new works using Linesearch or NetMaps -Answer or forward any queries from internal departments and external clients where required -Work with the supervisor and operations manager to ensure all information is in the programme, and keep up to date with relevant information, IE. permits refused or granted, any works cancelled or add in new jobs as instructed by the Connections Team -Build folders for all working areas and create pre-templated spreadsheet with completed works, gather information required for the adopting utilities and send back in the correct time frame as per adopting utilities requirements

Requirements

• office 365
• street manager
• gcse english
• communication
• teamwork
• adaptable

What You Bring

-Computer literate (Office 365). -High level of communication skills, both verbal and written. -Attention to detail. -Highly organised and able to prioritise workload. -Professional and welcoming manner. -Able to work autonomously and is self-motivated but also able to function in a team environment. -GCSE grade C or equivalent in English essential. -Adaptable and willing to learn new systems -Open and close permits on a daily basis using Street Manager

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Benefits

-Company share scheme -Gym membership discount -Aviva Private GP consultations -Cycle to work scheme -Westfield Health cash plan -22 days leave

About Equans Uk & Ireland

-It’s part of a global powerhouse operating in 20 countries with a €19.2 billion turnover in 2024. -In the UK & Ireland, the company delivers multi‑disciplinary projects—from town regeneration to smart energy systems. -Expertise spans technical services, facilities management, low‑carbon energy, green mobility, district energy and decentralised renewables. -Typical projects include hospital energy upgrades, heat networks at universities, public sector building retrofits and urban regeneration schemes. -A standout fact: it rebranded from ENGIE in mid‑2021 to sharpen focus and agility in technical and energy services. -Now led by a locally appointed CEO, it combines global scale with regional delivery—blending international muscle with UK‑Ireland focus.

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