Project Administrative Assistant

Overview

Assist in planning, coordinating, and documenting construction projects using Procore and IFS.

Key Responsibilities

• permit management
• ifs records
• procore tools
• docusign tracking
• vendor management
• project closeout

Tasks

-Collect COIs and Bonds -Submit/Manage Permit Applications as needed. Coordinate payment with PM/PA -Support Project Team to ensure all documentation is properly submitted for review and approval -Create and Manage project records (Sales Contract, Sales Contract Change Order, Subcontract, Subcontract Change Order, Purchase Order, Purchase Order Change Order) in IFS (construction software program) -Support and Manage Change Request submitted by Project Manager in Procore -Circulate and track the document until full execution via DocuSign -Manage Procore Tools (Submittals, RFI, Directory, Bidding) -Assist PM/CM and Superintendents with construction work coordination as needed and as directed -Read and follow procedures in ESG’s Standard Operating Procedures (SOP) -Complete New Vendor Request in PASS (Prequalification and Subcontracting System) and track until qualified. Enter new Vendor in Procore Directory -Collect documentation such as warranty, as-builts, O&Ms, documented owner trainings -Execute project closeout and ensure checklist is complete (work with Superintendent/PM/Subs to gather all docs)

Requirements

• word
• excel
• procore
• math
• problem-solving
• certified payroll

What You Bring

-Proficient with Microsoft Word and Excel applications -Procore knowledge preferred -Confident and goal oriented -Demonstrable math proficiency (percentage calculations and verifications) -Superior written and verbal communication skills -Strong written and verbal skills -Ability to recognize and resolve issues -Analytical skills -Construction administrative experience of 5+ years -Excellent decision-making and problem-solving skills -Knowledge of construction industry practices preferred -Effective Interpersonal skills -Knowledgeable in the certified payroll requirements

People Also Searched For

Benefits

-Highly competitive salaries and incentive structure -401(k) Savings Plan -Salary Range: $55,000 to $70,000, commensurate with experience -Paid Vacation and Personal/Sick Leave -Comprehensive health, dental, and vision insurance plans for employee and family -Life insurance, short-term disability, long-term disability, and supplemental benefits -Paid Parental Leave for the birth, adoption, or placement of a child/children -Paid Holidays -Professional growth and development programs

About Energy Systems Group (Esg)

-Founded with a focus on driving energy efficiency and sustainability across various industries. -Delivers integrated energy solutions, from efficiency upgrades to renewable energy implementations. -Has worked on projects spanning commercial, industrial, and government sectors. -Excels in energy services like energy management, demand response, and energy-efficient solutions. -Notable for innovative approaches to reducing carbon footprints and optimizing energy consumption. -Has a strong track record in helping clients achieve long-term energy savings and operational efficiency.

Sector Specialisms