Assistant Field Office Manager

Overview

Provides admin and operational support for field office, handling Elations program.

Key Responsibilities

• invoice processing
• security badging
• document management
• payroll support
• elations system
• safety tracking

Tasks

-Assist with copying, filing, and mailing/distribution of job site correspondence. -Assist in processing monthly subcontract billings and all material invoices for the project. -Organize and lead the site security and badging administrative process. -Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc. -Assist in tracking drug testing and safety orientation paperwork. -Assist with maintaining office supplies needed for the job. -Organize and lead typing of the project daily diaries, meeting minutes, and other assignments. -Support the hiring, weekly payroll, and termination of the union workforce. -Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP.

Requirements

• high school
• accounting
• office 365
• team player
• time management
• fast typist

What You Bring

-Must be able to climb stairs: 5% of day. -High school diploma or GED required. -Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers. -Lift/Carry: Up to 40lb – Minimal. -Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone. -Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use. -Standing/Walking/Sitting: Workday is combination of standing, walking and sitting. -Bending/Twisting: Minimal. -Ability to work well and maintain a cooperative attitude through high-pressure situations. -Excellent written and oral communication skills with an ability to develop strong interpersonal relationships. -Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination. -Kneeling/Crouching/Crawling: Minimal. -Must be an accurate and proficient typist (at least 45-wpm). -Hearing: Sufficient to hear conversational levels in person and over the telephone. -Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field. -Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network. -Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership. -Ability to work well in a large professional setting. Patience and professionalism are essential. -Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.

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About Hoffman Construction Company

-The firm has evolved from building apartment blocks to large-scale civic and high-tech projects. -Headquartered in Oregon, it grew to become the largest general contractor based in the Pacific Northwest, expanding into over a dozen states and overseas. -It delivers preconstruction, new construction, renovations, tenant improvements, and heavy‑civil services through both traditional and collaborative methods like CM/GC and design-build. -Through its in‑house divisions—concrete, mechanical, electrical, commissioning and surveying—it self‑performs critical components to optimize schedules and control quality. -Known for iconic projects such as the Oregon Convention Center, Fox Tower, Portland International Airport expansions. -It specializes in sectors including commercial, industrial, data centers, healthcare, government, and water projects. -Over its century-long history it introduced innovations like lean construction, BIM/VDC, off‑site fabrication and advanced scheduling to tackle technical challenges. -Employee-owned since inception, its structure aligns field execution with ownership. -Despite its size, the firm retains a willingness to dive into unusual challenges—such as renovating the Space Needle at height or framing cultural landmarks like the Japanese Garden.

Sector Specialisms

Security Clearance

-must pass hoffman drug and alcohol test.