Property Administrator

Overview

Admin support for property management, handling rent, tenant communications, and accounting tasks.

Key Responsibilities

• signage coordination
• data management
• invoicing
• insurance docs
• portal setup
• budget tracking

Tasks

-Assist the Property Manager with the preparation of pylon signage, storage, parking and other B&L agreements; -Assist with the coordination of tenant and shopping centre events; -Maintain and update tenant contacts, files and other files/trackers as necessary; -Arrange for tenant signage as required and attend related marketing meetings; -Formulate and distribute tenant letters, memorandums, rental advice notices, default/demand notices, year end reconciliations and all other correspondence as necessary; -Maintain accounting and invoicing procedures in conjunction with Head Office, including processing supplier invoices, creating/entering purchase orders, preparing monthly tenant statements of account, tenant chargeback invoices and reconciliations, cheque requisitions, stop billings, rent rolls, and other related reporting; -Maintain certificates of insurance and WCB letters for contractors; -Maintain certificates of insurance for tenants; -Attend operations and tenant meetings and record meeting minutes as required; -Coordinate tenant welcome packages and tenant portal (RioCan Connect) set up; -Assist the Sr. Property Manager in collecting and entering monthly rents and tenant sales and maintaining current A/R notes and records; -Provide general and administrative support including sending/receiving couriers, ordering supplies (kitchen/office), catering orders, office and equipment maintenance coordination; -Assist with preparation and tracking of annual budget workbook including utility register and contract list. Maintain workbooks as changes occur throughout each budget year; -Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required;

Requirements

• yardi
• word
• excel
• outlook
• 3 years
• college diploma

What You Bring

-Proven organizational skills and ability to meet deadlines; -3 years of previous relevant experience in an administrative role; -Previous experience with Yardi; -Proficient in Word, Excel and Outlook; -Ability to work both independently and as part of a team. -College Diploma or Certificate in Office Administration or Accounting;

People Also Searched For

About Riocan Real Estate Investment Trust

-Specializes in the ownership, development, and management of retail and mixed-use properties. -Focuses on creating high-quality urban developments in prime locations across Canada. -Has a diverse portfolio, which includes major retail centers, residential developments, and mixed-use projects. -Well-known for its strategic approach to acquisitions and its innovative development strategies. -Operates in major urban centers, targeting areas with high foot traffic and strong community demand. -Known for partnering with leading retailers, bringing a mix of national and local brands to its properties. -Aims to create sustainable, vibrant communities with easy access to essential services and transit. -Properties are known for their architectural quality, strategic location, and long-term growth potential.

Sector Specialisms