Senior Accounts Payable Specialist

Overview

Handle high‑volume AP, vendor coordination, P‑Card, reporting, and compliance.

Key Responsibilities

• invoice entry
• vendor reconciliation
• p-card processing
• tax documentation
• data reporting
• vendor setup

Tasks

-Manage vendor requests for sales tax exemption documentation. -Support end-of-month reconciliation of the AP Aged Trial Balance to the General Ledger. -Provide invoice and vendor-level data support to Finance and Operations teams using COINS. -Respond to vendor inquiries promptly to ensure timely issue resolution. -Process and pay employee expense reports weekly; resolve discrepancies in collaboration with employees. -Assist with preparation and filing of annual 1099 tax forms. -Enter and process routine General & Administrative (G&A) invoices and check requests. -File, upload, and index all accounts payable-related documentation in accordance with company standards. -Process a high volume of P-Card transactions, ensuring accurate job, project, and general expense coding. -Lead and coordinate weekly check runs for vendors, subcontractors, and routine business expenses. -Reconcile vendor statements monthly to maintain accurate accounts. -Support the Quarterly National Purchasing Rebate program by collecting and reporting accurate data. -Accurately enter vendor and subcontractor invoices for payment, ensuring compliance with company policies and procedures while maximizing available discounts. -Research and reconcile vendor and subcontractor account statements to ensure accurate job/project cost recognition. -Coordinate with P-Card holders (technicians, managers, etc.) to collect and verify receipts. -Assist in preparing periodic activity and exception reports. -Lead and coordinate new vendor setup, ensuring all required documentation (e.g., W-9s) is collected and filed. -Occasional travel may be required.

Requirements

• accounts payable
• microsoft excel
• coins erp
• 10 years
• vendor management
• communication

What You Bring

While performing the duties of this job, the employee frequently is required to sit and use hands to operate computer keyboard and telephone. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Invoice Processing & Data Entry The Senior Accounts Payable Specialist plays a key role in ensuring the accurate and timely processing of vendor, subcontractor, and employee-related payments. This position is responsible for high-volume data entry, invoice reconciliation, vendor communication, and compliance with internal financial controls. The ideal candidate is detail-oriented, organized, and proactive in resolving discrepancies, supporting both Finance and Operations teams. This position also contributes to tax reporting, rebate tracking, and system data integrity, requiring effective communication skills and the ability to manage multiple priorities in a fast-paced environment. This role reports to the Accounting Manager and is located in Smyrna, GA. -High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. -Strong written and verbal communication skills. -Customer service mindset with a proactive approach to problem-solving. -Ability to analyze and resolve discrepancies independently. -Familiarity with electronic payment systems, P-Card programs, and 1099 reporting requirements. -Ability to work collaboratively with internal teams (Finance, Operations, Procurement) and external vendors. -Strong working knowledge of Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other Microsoft Office applications. -Demonstrate flexibility to work outside normal business hours or on weekends as needed. -A minimum of 10 years of progressive accounts payable experience, including experience with high-volume invoice processing and vendor management. Prior experience in a senior or lead AP role, or a similar role, is strongly preferred. -Ability to maintain confidentiality and handle sensitive financial information. -Excellent organizational and time management skills; able to manage multiple priorities and meet deadlines. -Proficiency in accounting software (e.g., COINS or similar ERP system). -Strong attention to detail and accuracy in data entry and reconciliation.

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Benefits

At EMCOR Services Aircond, you’ll be part of a team that values integrity, safety, empowerment, teamwork, and continuous improvement. We offer careers where good work is valued, respected, and rewarded and you will have the ability to make a meaningful impact in a growing organization. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Tax & Rebate Support

About Emcor Services Aircond

-Act as a premier provider of commercial HVAC and facilities solutions throughout the Southeastern US. -Support mission-critical sites like data centers and industrial facilities through in-house design/build HVAC retrofit projects. -Operate with a robust proprietary technical training program for technicians, ensuring highly skilled teams. -Recognized for safety and design/build awards, including EMCOR’s Group Safety Excellence. -Leverage EMCOR Group’s national network for financial strength while maintaining local operational agility. -Specialize in energy-saving retrofits, building automation upgrades, and indoor air-quality enhancements.

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