Administrative Assistant

Overview

Provide administrative support to engineers, project managers, and staff.

Key Responsibilities

• file management
• spreadsheet prep
• vendor management
• report production
• equipment billing
• marketing materials

Tasks

-Maintain office’s file archives -Prepare and edit spreadsheets and slide presentations -Assist in local vendor, vehicle fleet and equipment management -Coordinate company events and meetings, attend such meetings, then prepare meeting minutes -Book travel arrangements for employees -Handle phone calls and messages -Run errands to local businesses and client’s offices, and for other company needs -Copy, collate, assemble, bind, and issue final reports, proposals, qualifications packages, letters, mailings, etc. -Document preparation, filing, and scheduling -Coordinate and maintain office/kitchen supplies, and the maintenance of the office equipment -Assist in the creation of marketing materials and communications -Greet visitors and be the first impression of the company -Prepare and review letters, memos, reports and other correspondence -Enter equipment usage onto projects for client billing

Requirements

• high school
• microsoft excel
• independent
• detail‑oriented
• communication
• admin experience

What You Bring

-High School diploma -Capacity to work independently and collaborate with peers when appropriate -0-4 years of experience in an administrative role -Detail-oriented with excellent organizational skills -High level of integrity and professionalism -Strong written and verbal communication abilities for internal and external interaction -Proficiency in Microsoft Excel -Proof-read and QA documents for spelling, grammatical and graphical correctness

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About Arm Group

-Prominent player in engineering and project management across complex infrastructure, energy, and utilities projects. -Experienced professionals combine technical expertise and strategic insight to ensure project success. -Client-centered approach to project management, delivering cost-effective results. -Strong international presence with impactful projects in communities and economies.

Sector Specialisms