Office Manager - Part Time

Overview

Part‑time office manager handling admin, communication, and compliance for electrical contracting.

Key Responsibilities

• team coordination
• safety tracking
• invoice processing
• job scheduling
• certifications
• payroll support

Tasks

-Coordinate communication between field crews, project managers, and leadership -Track compliance and safety documentation — OSHA logs, training records, and more -Answer phones, route customer calls, and support project bids and proposals -Process invoices, expense reports, and purchase orders -Maintain employee certifications, records, and training documentation -Help with scheduling, dispatching, and tracking job site activities -Keep the office organized — supplies stocked, equipment working, and records up to date -Assist with payroll, timesheets, and employee onboarding paperwork

Requirements

• microsoft office
• procore
• viewpoint
• quickbooks
• communication
• 3–5 years

What You Bring

-Experience running or supporting an office — ideally in construction or electrical contracting -Comfort with Microsoft Office (Word, Excel, Outlook) and project tools like Procore or Viewpoint -Experience with licensing, permitting, or safety documentation -3–5 years in office administration, including time in a construction or trade company -Strong communication and organization skills -Working knowledge of electrical terminology, job site workflows, and contractor compliance -The ability to juggle tasks, meet deadlines, and keep calm when things get busy -Some familiarity with accounting software (QuickBooks or similar is a plus)

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Benefits

-Health savings account -401(k) matching -Part-time, 20 hours per week. We’ll work with you to set a consistent schedule -Parental leave -Health insurance -Tuition reimbursement -Life insurance -Referral program -Vision insurance -Flexible spending account -Paid time off -Dental insurance

About Titan Electric Companies

-Founded with a vision to provide high-quality electrical contracting services. -A trusted partner for large-scale industrial, commercial, and residential projects. -Expertise spans utilities, energy, infrastructure, and more. -Renowned for precision, innovation, and delivering complex projects on time and on budget. -Notable for handling high-demand, time-sensitive projects across diverse sectors.

Sector Specialisms