Purchasing Agent - Term

Overview

Acquires goods/services, manages contracts, ensures procurement compliance for city departments.

Key Responsibilities

• procurement
• vendor management
• contract management
• purchase orders
• invoice processing
• policy training

Tasks

-Participate in organizational projects and committees to improve processes and ensure compliance with health and safety standards. -Acquire goods, materials, and services for civic departments and agencies following procurement policies and procedures. -Develop, market, and award contracts for surplus asset sales and oversee procurement of goods and services. -Support community safety and emergency plans, including snow routes, traffic control systems, and transportation of hazardous goods. -Monitor purchasing activities, ensure compliance with policies, and identify trends in blanket orders and procurement cards. -Investigate to resolution and authorize the release of invoices on hold. -Conduct vendor research, maintain supplier databases, and evaluate submissions for compliance with specifications and requirements. -Collaborate with internal clients to determine needs, develop evaluation criteria, and select procurement strategies (e.g., RFQ, RFP, tender, sole source). -Train and guide employees on procurement policies, p-card programs, and purchasing processes. -Prepare and enforce legally binding contracts, resolve vendor conflicts, and consult with Legal as necessary. -Ensure delivery commitments are met, close out purchase orders, and maintain accurate records in accordance with corporate policies. -Act as a primary contact for procurement-related issues, including purchasing policies, invoice discrepancies, and supplier performance. -Occasional lifting of supplies and driving to off-site meetings. -May involve climbing, walking on uneven terrain, or using ladders.

Requirements

• class 5
• procurement
• scma
• negotiation
• 3+ years
• college diploma

What You Bring

-Frequent interruptions requiring adaptability and focus. -Frequent use of computers, keyboards, and other devices. -Class 5 drivers license. -Primarily office-based with occasional outdoor or off-site activities. -Proficiency in procurement systems, policies, and relevant software. -High attention to detail during contract preparation, data entry, and review. -Knowledge of commodities, municipal governance, collective agreements, and safety standards. -Year 1 of SCMA Supply Chain Management Professional Designation or CPPB designation. -Eligibility for registration with Supply Chain Canada or UPPCC; must maintain SCMP/CPPB designation if obtained. -Strong negotiation, problem-solving, and decision-making skills. -Minimum of three years in purchasing, with demonstrated knowledge of procurement principles, trade agreements, and municipal government needs. -Proof of education is required. -Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy. -College diploma or university degree.

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About City Of Regina

-The City’s extensive infrastructure projects ensure the efficient delivery of essential services, from water management to transportation. -Regina is home to a thriving community, offering recreational facilities, green spaces, and sustainable city planning. -Typical projects include urban redevelopment, public parks, water treatment facilities, and transportation networks. -A unique aspect of Regina's growth is its deep commitment to building resilient infrastructure, tailored to the needs of its people. -The City of Regina is a forward-thinking municipality, consistently focusing on growth, sustainability, and quality of life for all.

Sector Specialisms

Security Clearance

-criminal record check required per city of regina's criminal record check policy.