Sr. Admin & Travel Executive

Overview

Manage travel, facility and admin operations, ensuring efficient workspace and smooth travel.

Key Responsibilities

• vendor management
• expense tracking
• travel coordination
• facility management
• staff supervision
• process ownership

Tasks

Responsible for independently managing end-to-end travel, facility, and administrative operations. The role focuses on ensuring a well-maintained, efficient workspace and smooth travel experience through proactive coordination, local vendor networking, and cost-effective service delivery. -Build and maintain strong local vendor networks to ensure reliable and cost-effective services. -Maintain accurate trackers for invoices, bills, and travel expenses for transparency and timely updates. -Collaborate effectively with internal teams (HR, IT, Finance) and external partners to resolve issues efficiently. -Plan and coordinate office events, celebrations, and logistics with seamless execution. -Supervise support staff, ensuring discipline, efficiency, and adherence to hygiene and operational standards. -Manage domestic and international travel bookings, visa processing, and related documentation within defined timelines, with a clear understanding of visa, ticketing, and travel compliance guidelines. (India Singapore USA) -Oversee facility management, hygiene, safety, and maintenance through regular inspections and prompt issue resolution. -Take complete ownership of travel, facility, and admin processes to ensure quality, timeliness, and accuracy.

Requirements

• ms office
• visa knowledge
• 3+ yrs
• ownership
• flexibility
• negotiation

What You Bring

Experience: 3+ yrs -Strong ownership and accountability mindset -Knowledge of visa and ticketing procedures and travel documentation standards -Proficiency in MS Office and admin tool -Demonstrate flexibility with work timings, especially during events, travel arrangements, or urgent operational needs. -Effective communication and negotiation skills -Organizational and multitasking abilities -Excellent local networking and vendor management skills

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About Arth

-Armed with BIM, VDC, digital twins, IoT and analytics, they empower clients to visualise, validate and manage complex builds with data-driven precision. -They’ve partnered with major developers and contractors like L&T Realty, UPMC, Tata Projects, CBRE and Barclays, enhancing process efficiency on high-impact jobs. -Their hallmark lies in making visible the invisible—using intelligent construction tech to turn blueprints into predictive, measurable reality.

Sector Specialisms