Documentation Specialist

Overview

Prepare, review, and close loan documents for commercial and construction real estate loans.

Key Responsibilities

• document prep
• loan closing
• compliance
• data gathering
• legal coordination
• audit review

Tasks

-Review existing loan file for uncleared audit exceptions and prior to Loan Analysis Meeting. -Prepare real estate loan documents (i.e., loan agreements, financing statements, notes, trust deeds, disclosure statements, etc.) based on knowledge of loan type and of Operational policies and procedures. Participate in loan document negotiation with the borrower and relationship manager. Ensure compliance with all federal and state laws and regulations. -Acts as liaison to other departments within the Bank to resolve questions pertaining to documentation; may contact customers or their professional representatives for responses to documentation or collateral questions as directed by supervisor or requested by Relationship Managers. -Obtain and review all necessary loan information to prepare appropriate loan documents, including credit approvals, appraisals, borrowing authority documentation, contracts, title information, and any additional information as needed to perfect the AscentDS's position and reflect the terms of the credit approval. Take appropriate action on any issues that arise to meet the requested document due date. -Recommend and implement best practices as part of the AscentDS dedication to creating an industry-leading customer experience. -Facilitate loan closing, ensuring that all loan documents are properly executed; comprehensive recording instructions to title company are prepared and delivery is verified; loan is recorded, booked and funded accurately and expeditiously. Establish reserve accounts and verify information is reflected in the loan documents and on the cost breakdown. -Work with the Legal Department or outside counsel when appropriate to coordinate the preparation of real estate documents or to obtain specific legal language as needed. Determine whether standard documents can be used, or if assistance from the Legal Department is required in the document preparation. Analyzes the organizational documents (i.e., partnership agreements, trust agreements, etc.). -Reviews all completed documents to ensure that documents were signed by the borrower(s) and approved by the loan officers as appropriate; ensures completed loan documents are distributed within time completion guidelines.

Requirements

• los
• underwriting
• risk
• real estate
• paralegal
• 5+ yrs

What You Bring

-Good knowledge of operational risk and loan processing workflows. -5+ years of experience in real estate documentation -Full-time, 40 hours per week; must be available for occasional overtime. -Experience in both Residential Construction and Commercial CRE operations, risk assessment and QC, preferably in a financial services or lending institution -Strong interpersonal and written communication skills. -Proficiency in financial software tools, including standard LOS and servicing platforms. -Familiarity with business purpose and/or construction loan underwriting. -Exceptional attention to detail and adherence to internal standards. -Paralegal experience at a real estate law firm preferred

People Also Searched For

About Ascent Developer Solutions

-Backed by Elliott Investment Management, it launched with robust capital to serve U.S. housing markets. -Offers short-term secured loans for acquisition, renovation, construction, and bridge financing. -Targets top-tier single-family, home-builder, and multifamily projects across major U.S. markets. -Boasts in-house teams for construction servicing, valuations, and proprietary data-driven tools. -Led by CEO who previously ran a Goldman Sachs-backed platform, bringing deep bridge-loan expertise.

Sector Specialisms