Billing Administrator

Overview

Manage vendor billing, invoices, budgets, and provide admin support.

Key Responsibilities

• invoice processing
• budget monitoring
• vendor tracking
• report generation
• recordkeeping
• discrepancy resolution

Tasks

-Support the department with other administrative duties as needed, including scheduling, data entry, and recordkeeping -Monitor vendor purchase order (PO) budgets for various projects, ensuring expenses align with allocated budgets. -Assist with preparing and managing correspondence related to vendor agreements and project administration. -Upload, process, and track vendor invoices in the department’s financial or tracking system. -Research and resolve invoice discrepancies in collaboration with vendors and internal stakeholders. -Verify and track unit rate and time-and-material vendor billing to ensure accuracy and compliance with contractual agreements. -Maintain organized records and documentation for all vendor transactions, contracts, and project-related documents. -Generate various budget reports to provide insight into project spending and highlight potential overages.

Requirements

• financial software
• excel
• 5+ years
• proactive
• communication
• independent

What You Bring

-This position requires a proactive and detail-oriented individual who can manage multiple responsibilities while contributing to the overall success of the Facilities Services department. -Ability to work independently and prioritize tasks in a fast-paced environment. -Minimum of five (5) years of experience in a billing related role -Excellent organizational and time management skills. -Strong attention to detail and ability to analyze financial data. -Proficiency in financial software, invoicing platforms, and Microsoft Office Suite (Excel, Word). -Effective communication and interpersonal skills for collaboration with vendors and internal teams.

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About Abm Industries

-Evolved into a global facility-services powerhouse. -Delivers integrated janitorial, engineering, parking, energy, HVAC, electrical, landscaping, and EV-charging services. -Operating across major sectors, including aviation, education, healthcare, manufacturing, and commercial real estate. -Typical projects span airports, hospitals, schools, data centers, stadiums, corporate campuses, and industrial facilities. -A hallmark expansion strategy has consisted of strategic acquisitions—such as GCA Services Group in 2017 and Able Services in 2021. -Standout fact: its workforce automation tools power mission-critical operations in data centers and microgrid installations.

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