Client Services Coordinator

Overview

Administrative support for brokerage team, handling reports, presentations, and coordination.

Key Responsibilities

• stacking plans
• excel
• report prep
• presentation docs
• accounting
• meeting coordination

Tasks

-Utilize administrative and technical skills to provide support to assigned brokerage team(s); to help them achieve their business plan goals and objectives each year. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information. -Provide administrative and technical support to assigned team as needed. -Effectively communicate and interact with brokers, staff, vendors and clients. -Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints. -Coordinate on/offsite meetings including scheduling appointments, keeping calendars and arranging travel itineraries and meeting room reservations. -Create stacking plans in Excel. -Copy, print and bind presentation materials. -Provide back-up support to the entire office as assigned by Director of Operations -Perform accounting functions which may include preparation of expense reports and billings -Conduct online research.

Requirements

• microsoft office
• adobe indesign
• salesforce
• bachelor’s degree
• 5+ years
• commercial real estate

What You Bring

Competencies (attributes i.e., flexibility, collaboration skills) Skills (technical or functional skills) -Strong work ethic and positive attitude. -Any combination of education, training and experience that demonstrates the ability to perform the duties of the position. -Ability to read and interpret basic leases and contracts -Strong organizational and communication skills -Ability to adapt to company specific software. -At least five years’ experience in an administrative support position. -Excellent command of the English language, both verbal and written. -Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point) -Working knowledge of Adobe InDesign/Illustrator or strong graphics knowledge preferred -Ability to multi-task and meet deadlines in a high-pressure environment. -Commercial real estate experience -Maintain discretion and exhibit sound decision making skills. -Knowledge of SalesForce and LinkedIn, CoStar and other marketing tools as required -Associate or Bachelor’s degree -Exhibit a high level of attention to detail. -Self-starter and strong time management skills.

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About Savills North America

-Expanding into a global real estate services powerhouse with a strong North American presence. -Offering a wide range of real estate solutions, including commercial and residential property services, investment advice, and property management. -Completing a diverse array of projects, from high-rise office towers to sprawling mixed-use developments. -Providing deep expertise in market trends, strategic investment advice, and high-quality asset management. -Committing to innovative approaches, tailoring solutions to meet the needs of both tenants and property owners. -Helping clients navigate the complexities of real estate through an extensive network, offering insight-driven, personalized strategies. -Becoming a trusted name for both corporate and individual clients seeking reliable, forward-thinking real estate services.

Sector Specialisms