Office Assistant 2 - VID 200598

Overview

Manage state surplus property database, sales listings, and coordination of agency surplus items.

Key Responsibilities

• database management
• sales scheduling
• inventory audits
• report preparation
• transfer processing
• compliance

Tasks

-Review and research surplus data submitted by agencies to ensure accuracy. -Coordinate and schedule sales dates. -Create, modify, maintain, and process records and transactions using the State Surplus Property Database (SSP) as well as the NYS Store’s online site. -Gather information and correspond with the public regarding questions on items offered for sale. -Coordinate with agencies on the details, delivery, and pickup of surplus items. -Assist with bi-annual physical inventory of the Surplus Distribution Centers. -Gather, compile, and prepare data for reports on agency transfers and online sales. -Process agency transfers and communicate with warehouse staff. -Prepare and produce daily sales listings for public view. -Understand and enforce rules and regulations in accordance with the State Finance Law, auction contract, and internal procedures.

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About Nys Office Of General Services

-Specializes in streamlining and centralizing essential services for New York State’s government operations. -Oversees state-managed real estate, including leasing and facility design across offices and public infrastructure. -Leads major design and construction projects, from facility renovations to emergency infrastructure work. -Serves a broad clientele: state agencies, local governments, nonprofit organizations, even school districts. -Operates the iconic Corning Tower in Albany and works on high-profile assignments across New York. -Balances day-to-day procurement and long-term capital planning in one cohesive organizational structure.

Sector Specialisms