Administrative Assistant - Legal

Overview

Provide clerical and admin support to the Legal department, General Counsel and Transactions Manager.

Key Responsibilities

• electronic filing
• license processing
• contract review
• due diligence
• invoice processing
• entity management

Tasks

Purpose:Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager. -Establishes, maintains and updates electronic filing system – individually and departmentally -Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders -Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications. -Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning -Cross train on tasks with Transactions Assistant -Review and prepare property level service contracts for execution and distribution -Update legal forms as directed by the General Counsel -Assist in addressing code compliance violations and curing any outstanding liens or -Distribute and process department incoming and outgoing mail, update tracking and filing systems. Coordinate electronic delivery of documents to regional office(s) and properties as needed. -Assists in due diligence, acquisitions and dispositions tasks, as needed -Process department invoices for payment including processing settlement check requests and distribution. -Effectively coordinate tasks with multiple corporate departments -Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp.,

Requirements

• yardi
• ms office
• college degree
• admin experience
• detail orientation
• teamwork

What You Bring

-Excellent verbal, written and proofing skills -High school diploma. University degree or some college preferred -Intermediate knowledge of MS Office – Outlook, Word, Excel, Power Point, and Adobe Acrobat -3 to 5 years professional administrative experience -Excellent detail orientation with strong organizational, multi-tasking and time management skills -Experience in YARDI software, a plus -Demonstrated initiative and flexibility; ability to work occasional overtime. Proven ability to work collaboratively with a team

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Benefits

-Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment -Vacation, Sick and Personal Time off available to use after 90 days -Professional Certification & Tuition reimbursement -Company-provided life insurance, short term and long term disability coverage -Paid parental leave -30% associate rent discount -10 paid holidays -Monthly bonus opportunities for all site associates -Flexible Spending accounts -401(k) eligibility after 90 days, with 4% Highmark match -Competitive pay for the market -Help you achieve your goals by continuous professional development and regular career progression sessions

About Highmark Residential

-Manages urban and suburban multifamily apartments with tailored resident services. -Provides leasing, marketing, accounting, legal, and financial analysis services to maximize asset value. -Transforms communities through capital improvements and strategic repositioning programs.

Sector Specialisms