Administrative Assistant

Overview

Admin support for construction team, handling docs, scheduling, tech help, and procurement.

Key Responsibilities

• file management
• tracking updates
• tech support
• purchase orders
• job costing
• meeting coordination

Tasks

-Assist with MPS (Master Performance Spreadsheet) documentation filing and organizing. -Assist in preparing presentations and coordinating logistics for foremen’s meetings. -Organize and maintain both digital and physical construction job files; archive outdated files and set up files for new projects or personnel. -Update internal tracking systems such as wage increases, bonus notes, employee milestones (birthdays/anniversaries), and training program candidate communications. -Print plans and other job-related materials as needed. -Perform regular job cost and 30-week printing for superintendents' meetings. -Provide daily administrative support to the Construction Department team, including superintendents and foremen. -Coordinate IT and training needs, including refresher and annual compliance training. -Provide light tech support and troubleshooting assistance for field personnel (e.g., tablet setup, software navigation). -Create purchase orders and update accounting software with relevant project or operational data. -Follow up with field staff across departments to collect missing documents (coaching forms, assessments, etc.). -Ensure forms, binders, and reference materials (e.g., for foremen and superintendents) are updated, printed, and maintained as required. -Track and follow up on outstanding items including equipment inspection forms and credit card receipt submissions. -Assist the VP of Construction and other department leadership in coordinating meetings, maintaining calendars, and following up on requested information. -Support office organization and assist with managing clutter (e.g., outdated plans, loose paperwork). -Complies with company policies and procedures.

Requirements

• microsoft excel
• driver's license
• document management
• admin experience
• spanish fluency
• it troubleshooting

What You Bring

-Ability to work independently and as part of a team, with a proactive and flexible mindset. -Valid driver’s license and clean driving record. -Strong organizational and document management skills with a high attention to detail. -1–2 years of administrative experience, preferably in a construction or field services environment. -Some college coursework preferred, background in construction office administration highly desirable. -Clear, professional communication skills in English; Spanish fluency is a plus. -Proficiency in Microsoft Excel, Word, and general office software; comfort with light IT troubleshooting.

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About Boudreau Pipeline

-The company serves both private developers and public agencies, delivering underground water, sewer, fire‑line and storm‑drain systems across diverse project sizes. -Today it specializes in water, sewer, storm drain and utility infrastructure, combining heavy‑civil excavation with advanced underground locating capabilities. -An employee‑owned firm, it weathered economic downturns and leveraged its 'CAN‑DO' crew culture to expand into utility services and niche sectors like mobile‑home‑park utility conversion.

Sector Specialisms