Administrative Assistant

Overview

Provides administrative support—scheduling, travel, correspondence, filing, and office tasks.

Key Responsibilities

• front desk
• mail handling
• report prep
• calendar management
• travel coordination
• file management

Tasks

-Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail. -Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance. -Maintains calendars and schedules appointments. -Coordinates and arranges travel and accommodations, and prepares travel itineraries. -May perform data input and prepare forms in support of the manager or department. -Coordinates and schedules meetings and prepares meeting agendas. -Ordering/stocking office supplies -Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

Requirements

• planning
• oracle iexpense
• confidentiality
• high school
• multitasking
• 2 years

What You Bring

-Planning, time management, and organizational skills -Oracle iExpense -Ability to maintain confidentiality -High School Diploma/GED or equivalent -Ability to balance multiple tasks and changing priorities -2 years related administrative experience

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About Hntb

-The company has a long legacy in infrastructure planning and design. -The company has over a century of experience, working on iconic transportation projects. -They offer services in sectors such as transportation, government, and utilities, providing integrated solutions. -The company has a strong presence in both public and private sectors, tackling complex infrastructure challenges. -Notable projects include designing major bridges, highways, transit systems, and airport expansions across the U.S. -Their work spans various areas, including heavy civil construction, transportation, and urban development. -The company is known for delivering innovative solutions that help shape the future of infrastructure, driving efficiency and sustainability.

Sector Specialisms