Team Lead Document Control

Description

• Support continuous improvement by analyzing performance data, recommending process enhancements, and facilitating training or coaching as needed.
• Oversee project record closeout progress, confirming that all records are properly archived and accessible in accordance with company policies and regulatory requirements.
• Track and report on documentation progressive turnover status, ensuring that all project deliverables are submitted, reviewed, and approved according to corporate standards.
• Must balance deadlines and multiple competing priorities; sets goals and objectives
• Supervises and coordinates the workflow of the document control team, including task assignment, quality checks, and process improvement initiatives.
• Provides guidance and training to the team members on document control practices, systems, and compliance requirements.
• Facilitates effective communication and collaboration between the document control team and both internal and external stakeholders.
• Prepare and distribute regular performance reports (e.g., weekly dashboards, monthly summaries) to management and relevant stakeholders, highlighting achievements, areas for improvement, and outstanding issues.
• Ensures adherence to document control standards, policies, and procedures.
• Monitors the team’s performance such as accuracy of document processing, timeliness of submissions, compliance rates, and resolution of discrepancies.
• Identify, document, and resolve any non-compliance concerns, collaborating with team members and stakeholders to implement corrective actions and prevent recurrence.

Requirements

• Proficiency in document management software and systems such as SharePoint and OpenText are essential
• Good knowledge of departmental function, terminology and interrelationships
• Experience in leadership, change management, and continuous improvement are important for overseeing a team and driving process enhancements
• Degree / technical diploma or equivalent experience
• Strong communications skills, both written and verbal, are crucial for effective collaboration and leadership
• EDMS experience is preferred
• Good understanding of policies and procedures that apply to assignments
• 5 - 10 years of relevant work experience in oil and gas, or a diploma/certification with a minimum of 8 years of experience, or an equivalent combination of education and experience
• A high level of attention to detail is necessary for ensuring accuracy and compliance in document management
• Exhibits sound judgment and demonstrates a strong work ethic
• Follows instructions, responds to management direction and understands accountability
• Previous experience in document management, project management, or a related field

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance