Administrative Assistant - Inspections

Overview

Provides administrative support for inspections, handling scheduling, licensing, billing tasks.

Key Responsibilities

• ticket management
• crm updates
• billing
• report filing
• licensing submissions
• po management

Tasks

-Email reports to Inspectors and customers as required. -Submit information for Inspector NICET certification. -Create PO’s. -Create new and re-assign tickets. -Set up new clients and sites and enter new tickets per MJS or customer call-ins. -Schedule, assign and track progress for training courses for Inspector Trainees. -File backflows to AHJ’s. -Pull completed tickets and sort for billing. -Schedule, assign and track online exams for Inspectors and Inspector Trainees. -Distribute customer PO’s when received. -Make hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees. -Backup for Norton Inspection Administrative Assistant for customer and inspector calls. -Update customer accounts per customer’s request. -Attend all necessary meetings. -Update customer frequencies into CRM. -Email / mail invoices to customers. -Bill quarterly, monthly and annual billing on accounts. -File reports compliance engine and other portals. -Submit inspector information for required licensing in all required cities, counties and states. -Email reports to local Fire Inspectors.

Requirements

• microsoft office
• high school
• nicet
• office machines
• construction
• 3+ years

What You Bring

-Proven knowledge of Microsoft Office Software (i.e. Word, Access, and particularly Excel) is required. -High School Diploma or GED is required. -Track Continuing Education Credits for Inspector NICET certifications. -Knowledge of general office machines and telephone systems is required. -Construction industry experience is a plus. -3+ years of administrative experience is required.

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Benefits

-Close tickets non billable for various reasons. -Price out work tickets, note ticket closing remarks and close.

About Emcor Group, Inc.

-Delivers electrical, mechanical, and energy solutions across various sectors. -Operates across diverse industries including healthcare, education, transportation, and energy. -Known for managing complex projects and consistently innovating. -Focuses on safety and quality to ensure optimal performance and reliability. -Known for projects such as energy-efficient building systems and cutting-edge transportation solutions. -Maintains presence in both private and public sectors, trusted for high-profile ventures.

Sector Specialisms