Administrative Specialist (Executive Support)

Overview

Admin support for nuclear site leaders: records, scheduling, travel, compliance.

Key Responsibilities

• document qa
• calendar management
• travel coordination
• emergency response
• training development
• logistics support

Tasks

-Interface with corporate departments. Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations. Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Communicates results with all levels of the organization. Provides backup support for all business areas including senior leadership. -Coordinate and manage calendar and schedule of site leaders. Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments. -Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime. -Support and coordinate logistics for internal and external meetings. -Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule. Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings. Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults. -Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed. -Develop and provide training in areas of office expertise. Develop and revise procedures and Training Materials necessary to improve office efficiency. -Make travel arrangements for various leaders. Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed. Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies.

Requirements

• keyboarding
• microsoft office
• nuclear
• sharepoint
• high school
• attention detail

What You Bring

-Candidate must have strong keyboarding skills. -Proficient in Microsoft Office Suite -Nuclear experience is desired. -Must be able to maintain highly confidential information -Must have exceptional organizational skills with strong attention to detail -High school diploma or GED 5 or more years of relevant experience and/or post-secondary education -SharePoint experience

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About Xcel Energy

-hidden炳 Renewable energy solutions, including wind and solar power. -hidden炳 Reducing carbon emissions and increasing clean energy generation. -hidden炳 Large-scale renewable projects like the Rush Creek Wind Project in Colorado. -hidden炳 Service offerings cover residential, commercial, and industrial energy needs with an emphasis on sustainability. -hidden炳 Leader in energy efficiency programs, helping customers reduce consumption and costs. -hidden炳 Innovates in the energy sector, balancing economic and environmental goals.

Sector Specialisms