Tradeshow Project Manager
rgi creative
The Role
Overview
Leads tradeshow projects, handling estimates to execution, budgets, schedules, vendors, and client contact.
Key Responsibilities
- project scheduling
- documentation
- change orders
- booth management
- cost estimating
- client liaison
Tasks
-Stay current with tradeshow industry standards, certifications, and innovations. -Maintain accurate documentation for proposals, budgets, POs, and client approvals. -Lead pre-show planning and post-show debriefs, presenting financial and performance outcomes. -Ensure Exhibit Force and Foundation are updated with current project information. -Counsel clients on industry best practices, trends, and cost-effective solutions. -Partner with Estimator and Finance to ensure accurate project budgets. -Provide quarterly “Tradeshow Trends & Insights” briefings to internal teams. -Develop and manage official tradeshow schedules (Gantt format, Microsoft Project). -Recommend tools, training, or resources that advance RGI’s tradeshow services. -Serve as primary client contact for tradeshow projects. -Coordinate project details with design, fabrication, warehouse, and logistics teams. -Process and document tradeshow change orders with Accounting. -Supervise booth property check-in/out, maintenance, and show service coordination. -Align client invoice schedules with cash flow needs in collaboration with Finance. -Contribute tradeshow-specific cost inputs during estimating (ROM estimates, vendor pricing, shipping, show services).
Requirements
- microsoft project
- erp
- bachelor’s
- ctsm
- 5+ years
- 10+ years
What You Bring
-Proficiency in Microsoft Project, ERP/accounting systems (Foundation, Exhibit Force) -Bachelor’s degree in business, marketing, or related field -Strong organizational and client-facing communication skills -Demonstrated success managing budgets, schedules, and vendor relationships -5+ years of tradeshow project management or equivalent event experience -10+ years of corporate tradeshow management experience -Certified Trade Show Marketing (CTSM) credential
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Benefits
-Health insurance -Vision insurance -401(k) matching -Opportunity for advancement -Paid time off -Dental insurance
The Company
About rgi creative
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Sector Specialisms
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