Procurement and Administrative Coordinator

Overview

Manages IT procurement, asset, and records management, ensuring compliance.

Key Responsibilities

• asset management
• records management
• software compliance
• hardware tracking
• it procurement
• vendor interaction

Tasks

Summary Description: Manages the IT procurement, inventory management, and corporate records management functions. Manages the maintenance of records and databases for licenses, warranties, and service agreements for the organization's IT hardware and software. Coordinates and manages executive meetings for IT group when needed. Monitors corporate compliance with external recordkeeping requirements and assures information is maintained to meet operating needs. -This position is also responsible for the corporate Record Retention Schedule and directs the storage and retrieval of information from off-site storage facilities. -This position works as part of a team responsible for maintaining the integrity of the asset database and the processes and reporting required to ensure software compliance, hardware tracking and proactive identification of support renewals. -This position Identifies vital records, assures information is protected, assists management in responding to document production requests, performs scanning and indexing of documents in the electronic document imaging system, and assists member cooperatives in the area of records management as requested. -The position is responsible for managing IT assets, including software, software subscriptions, IT service agreements and hardware in support of the organization. -Should build strong working relationships within IT and other business departments to ensure awareness of IT asset and records management policies and processes. -Position shall interact with vendors, consultants and contractors as necessary to accomplish assigned objectives. -This role will place orders and receive and track IT assets within the asset management systems.

Requirements

• records retention
• software licensing
• bachelor's
• purchasing
• problem solving
• communication

What You Bring

Academic and Trade Qualifications: Bachelor’s degree in Information Systems, Business Administration, Accounting, or similar discipline is preferred. Combination of training and work experience may be substituted for the educational requirements. Work Experience: A minimum of three (3) years of experience in purchasing, asset and records management or related area. Experience with document cross-reference systems, files management, and record retention regulations preferred. -Ability to understand business needs and balance them with regulatory requirements. -Knowledge of records retention requirements to support business, legal, and engineering functions. -Must be highly organized and self-motivated, with the ability to multi-task with the ability to meet established deadlines. -Excellent communication and interpersonal skills are key to success in this position. -An understanding of software licensing and hardware maintenance agreements and a general knowledge of the information system environment is preferred. -An attention to detail with strong analytical, assessment and problem-solving skills is a must.

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Benefits

Working Conditions: Normal business hours, with limited overtime as required. Travel is very limited and normally contained within the Raleigh, NC metro area. Position may require the lifting and moving boxes with weights in the 25-pound range.

About North Carolina'S Electric Cooperatives

-Born from grassroots efforts in the 1940s, local farmers and rural residents built co-ops to bring electricity to their communities. -Over decades, they formed a statewide support organization in Raleigh to coordinate power supply, materials and training. -Typical projects include building natural gas peak plants, pioneering a microgrid on Ocracoke Island, and launching community solar programs. -Specialisms center on utilities delivery and energy infrastructure across rural and urban areas. -A standout: NCEMC is part owner of the Catawba Nuclear Station and built one of the state’s first island microgrids.

Sector Specialisms