Legal Assistant, Real Estate & Projects

Overview

Provide admin and legal support for real estate and projects transactions.

Key Responsibilities

• digital mail
• document drafting
• client billing
• practice management
• property searches
• document management

Tasks

-Managing incoming and outgoing physical mail through our Digital Mail Room -Perform administrative services including drafting, editing and proof-reading letters, agreements and other transactional documents -Monthly client billing and ad hoc client reporting -Liaising with clients by phone and email for all administrative related queries -Liaising with internal business service teams on various matters -Formatting documents in line with the firm style guide including updating cross referencing and converting from other styles -Opening and closing files in the practice management system -Performing property and other searches through third party providers (eg InfoTrack, GlobalX) -Ad hoc diary management -Preparing and compiling large transactional documents into pdf with multiple annexures -Arranging registration and stamping of physical and electronic documents with local land titles offices -Managing client and matter data within the practice management system -Maintaining complete electronic files in document management system (iManage), including maintaining document version control

Requirements

• legal studies
• ms office
• 3+ years
• real estate
• team leadership
• confidentiality

What You Bring

-A Certificate in Legal Studies is desired but not essential -Strong team collaboration skills with an ability to lead by example -Strong attention to detail -Proven decision making and problem-solving ability -Real estate, projects, commercial or construction exposure is highly desired -Demonstrate the ability to build strong working relationships -An ability to influence and manage conflict with a diplomatic and consultative approach -Successful applicants will bring at least 3 years administrative support experience gained in a law firm -A flexible, friendly and approachable manner -The ability to maintain confidentiality and use discretion -A working knowledge of MS Office Suite is essential and an exposure to practice and document management systems is desired but not essential -Excellent verbal and written communication skills, spelling and grammar -Demonstrated time management and organisational skills

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Benefits

-Flexibility to balance working from home and the office -Tech discounts: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal -Hybrid work: work flexibly between home and the office with the freedom to choose the location that is best for you, your clients, and your team -Additional leave: to encourage you to take a moment to stop, reflect and reenergise, we offer an annual wellness day and if you meet the criteria, you may be eligible to receive up to 5 days of paid leave -Home office, fitness & wellness allowance: receive an annual $250 allowance in return for remote office equipment, fitness, and/or wellness expense

About Lander & Rogers

-They launched and operate LawTech Hubs in Melbourne and Sydney, bridging legal expertise with tech innovation and supporting startups. -They handle major infrastructure and construction matters—from power stations to highways—while advising on cutting‑edge digital and cybersecurity projects. -The firm delivers high-value commercial advice, leveraging deep industry knowledge across government, retail & supply chain, and technology sectors. -Clients benefit from their strategic litigation approach, seamless dispute resolution, and proactive risk mitigation—making them a go‑to for complex, high‑stakes matters. -Their practice spans commercial disputes, insurance and financial services, construction and engineering, real estate and projects, technology, compensation and workplace safety.

Sector Specialisms

Security Clearance

-criminal record checks will be conducted on all successful candidates.