Business Support Assistant

Overview

Admin support for data centre team: manage diaries, communications and logistics.

Key Responsibilities

• diary management
• email monitoring
• expense processing
• timesheet prep
• client liaison
• event coordination

Tasks

Our business support team is recruiting for a Business Support Assistant to join our growing data centre team on a permanent basis to provide essential support to the sector. You will be providing administrative and organisational support to the team. The role ensures day-to-day operations run smoothly by managing schedules, communication and logistics. -Preparation of timesheets for Regional leads -Reviewing and keeping team CV’s upto date -Business Support Assistant Liverpool or Manchester Data Centres Permanent Full time (37.5 hours) with flexible working and core hours Our business support team is recruiting for a Business Support Assistant to join our growing data centre team on a permanent basis to provide essential support to the sector. You will be providing administrative and organisational support to the team. The role ensures day-to-day operations run smoothly by managing schedules, communication and logistics. Key Responsibilities Diary management of Regional Leads to ensure meeting and travel arrangements in place and aligned to priorities Continuously monitor email inbox of Service Line Leads; delegate tasks where appropriate, action urgent requests identifying and communicating arising priorities. Electronic filing of email correspondence Organising of team meetings Monitoring People statistics on mandatory training, timesheets and chasing individuals on behalf of the Service Line Leads when appropriate. Support with the preparation of presentations Assist in the arrangements for Data Centre events Book and arrange Director meetings Reviewing and keeping team CV’s upto date Collation of expenses for Service Line Leads and processing for approval and payment Preparation of timesheets for Regional leads Liaising with clients as necessary Support operations team with adhoc admin duties -Diary management of Regional Leads to ensure meeting and travel arrangements in place and aligned to priorities -Assist in the arrangements for Data Centre events -Monitoring People statistics on mandatory training, timesheets and chasing individuals on behalf of the Service Line Leads when appropriate. -Support with the preparation of presentations -Collation of expenses for Service Line Leads and processing for approval and payment -Continuously monitor email inbox of Service Line Leads; delegate tasks where appropriate, action urgent requests identifying and communicating arising priorities. Electronic filing of email correspondence -Organising of team meetings -Liaising with clients as necessary -Book and arrange Director meetings

Requirements

• ms word
• excel
• powerpoint
• outlook
• sharepoint
• team player

What You Bring

-Advanced MS Word, Excel, PowerPoint -Key Skills and Experience required for this role: Experience in a similar role is preferred Advanced MS Word, Excel, PowerPoint Proficient in all other MS Office applications e.g., Outlook, SharePoint A team player and effective communicator able to establish and maintain harmonious and professional relationships with clients and colleagues. Able to multi-task and work to tight deadlines in high pressure situations. Flexible, results driven and keen to take responsibility. -A team player and effective communicator able to establish and maintain harmonious and professional relationships with clients and colleagues. -Proficient in all other MS Office applications e.g., Outlook, SharePoint -Able to multi-task and work to tight deadlines in high pressure situations. -Experience in a similar role is preferred

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Benefits

-Full time (37.5 hours) with flexible working and core hours

About Gleeds

-They manage projects ranging from high-rise buildings to large-scale infrastructure. -Their expertise spans commercial, residential, industrial, and infrastructure projects. -They offer bespoke services tailored to each project's unique needs. -Typical projects include airports, commercial office buildings, healthcare facilities, and energy plants. -The company is known for delivering projects on time, within budget, and to the highest quality standards. -It is often entrusted with some of the world’s most ambitious projects.

Sector Specialisms