HR Administration Manager

Overview

Lead HR admin team, manage processes & improve employee services for 11k staff

Key Responsibilities

• payroll projects
• hr administration
• salary review
• contract changes
• process controls
• escalation management

Tasks

-Support the delivery of the UK Business Unit strategy and vision and related payroll projects. -Ensure all process documentation/desktop procedures are up to date and understood by team members. -Address process failures with stakeholders and business leads, identifying root cause to ensure appropriate action plans are in place and followed. -Create a culture that promotes high levels of employee engagement through inspiring leadership, driving continuous improvement and customer focus. -Accountable for the delivery of HR Administration Services to approx. 11,000 employees across the Equans UK & Ireland. -Coordinate the annual salary review system updates ensuring timely and accurate delivery to employees. -Support monthly contractual changes :280 new starters; :252 leavers and :300 contract amendments with 30 different T&Cs. -Support contract mobilisations and demobilisations to ensure effective, accurate timely transition -Provide expert guidance on HR processes, legislation, and compliance requirements. -Responsible for the delivery of a great employee experience through HR Administration services to agreed SLA’s & KPI’s relating to current legislation and internal policies. -Work with Senior Payroll Manager to simplify and improve processes across Employee Services to ensure quality, compliant procedures that improve the employee experience. -Handle escalations through to resolution. -Ensure adequate process controls and segregation of duties are in place, to support Cybersecurity, Ethics and GDPR. -Identify opportunities for process improvement liaising productively with HR & Central IT teams.

Requirements

• sap
• microsoft office
• lean sixsigma
• project management
• leadership
• data insights

What You Bring

-Understanding of employment legislation relating to HR Admin procedures. -The ability to influence and build effective relationships at all levels. -Experience in the implementation of policy changes/business initiatives, for the onboarding and off boarding of business contracts adhering to TUPE regulations, Data Management processes in core HR systems and managing Occupational Health services to employees via third party provider. -Knowledge of SAP/ SuccessFactors -Excellent change and project management. -Ability to deliver agreed SLA’s & KPI’s -Strong/effective leadership skills -Advanced knowledge and experience of Microsoft Office e.g., Word, Excel, PowerPoint -Presentation skills (in-person and via Teams) -The ability to utilise data insights to identify and drive strategic goals. -Able to coach and manage 2 direct reports and 19 indirect HR Administrators. -Process improvement methodologies such as Lean and Six Sigma

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Benefits

-Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals. -Cycle to work scheme -Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes -Attractive Employee Referral Rewards Scheme -Holiday purchase scheme -2 corporate social responsibility days per year -Gym membership discounts -25 days annual leave (+ public holidays) -Life Cover equivalent to 2x times annual salary -24/7 Employee Assistance Program and access to mental wellbeing app -Employee discount shopping schemes on major brands and retailers

About Equans Uk & Ireland

-It’s part of a global powerhouse operating in 20 countries with a €19.2 billion turnover in 2024. -In the UK & Ireland, the company delivers multi‑disciplinary projects—from town regeneration to smart energy systems. -Expertise spans technical services, facilities management, low‑carbon energy, green mobility, district energy and decentralised renewables. -Typical projects include hospital energy upgrades, heat networks at universities, public sector building retrofits and urban regeneration schemes. -A standout fact: it rebranded from ENGIE in mid‑2021 to sharpen focus and agility in technical and energy services. -Now led by a locally appointed CEO, it combines global scale with regional delivery—blending international muscle with UK‑Ireland focus.

Sector Specialisms

Security Clearance

-disclosure check may be required