Project Resource Scheduler

Description

• Deliver on timely and cost-effective performance of duties
• Create, structure and/or review project proposals to go out for bid
• Support progress summaries and communications to ensure department-wide deadlines and targets are met, on a weekly basis
• Create, monitor, review and efficiently distribute project tasks and schedules in accordance with best project practice between our department and internal company stakeholders
• Support project managers with project start-up activities within the DNV Teamcenter platform, coordinating across the organization where necessary to establish projects in the accounting system, execute and file contractual documents, and set up necessary data storage procedures
• Work closely with technical experts, project managers and project engineers
• Report information appropriately to allow Engineering and Consulting technical experts to manage their projects and deliver on time and within budget through a digital scheduling tool (i.e., ClickUp)
• Prepare, implement, and monitor scopes of work for control and integrity of final deliverables
• Coordinate tasks, meeting updates, and deliverables between our department and cross-organizational stakeholders
• Perform coordination of cross-functional departments to identify project issues, monitor action items, and work with the project manager to ensure resolution
• Support business development resources with Salesforce opportunity set-up, including the quote set-up process and other Salesforce workflow management

Requirements

• 1– 3-years of experience scheduling and coordinating for workflow activities or the equivalent experience
• Advanced Microsoft Office skills required: Outlook, Excel, PowerPoint, OneNote, and Word
• Prior experience in a project coordination role in a high-volume, time-sensitive environment
• Salesforce, Teamcenter, SharePoint, Microsoft Teams, Basware and/or Oracle experience
• Maintain a professional and courteous manner while interacting with a variety of people in a corporate culture and within diversified situations
• Bachelor of Science or Art Degree
• Good analytical and planning skills with an eye for detail
• High-school diploma or equivalent
• Ability to work quickly and effectively within a team setting under pressure, and to provide clear direction when required to do so
• Willingness to travel up to 10% of the time
• Digital and AI curiosity
• Relevant administrative experience, education or training may be substituted on a year-for-year basis
• Four (4) years of experience scheduling and/or coordinating workflow activities, or equivalent experience
• Experience working with ClickUp scheduling app or comparable applications
• Strong written and verbal English communication skills
• Excellent organizational and time management skills

Benefits

• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Career advancement opportunities
• Flexible work schedule with hybrid opportunities
• We conduct pre-employment drug and background screening
• Generous paid time off (vacation, sick days, company holidays, personal days)
• Volunteer time off (VTO) paid by the company
• Immigration-related employment benefits, for example visa sponsorship, are not available for this position**
• Employer-paid, therapist-led, virtual care services through Talkspace
• Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Education reimbursement program
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Company provided life insurance, short-term, and long-term disability benefits
• 401(k) with company match

Training + Development

Interview process

Visa Sponsorship

Security clearance