Proposals Coordinator

Overview

Coordinate and support proposal creation for large civil construction bids

Key Responsibilities

• sharepoint
• proposal templates
• kpi tracking
• content prep
• compliance review
• proposal calendar

Tasks

-Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content -Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations -Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes -Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda -Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant -Manage pursuit SharePoint sites -Work with graphic designers to develop JV logos, binder and tab designs -Create and manage proposals, resume, and project sheet templates -Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements -Review and develop a detailed understanding of client bid requirements -Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities -Develop and administer proposal calendars and responsibility matrices -Assist proposal and bid managers to ensure that all deadlines are met -Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission -Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. -Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals -Track and support timely provision of proposal deliverables required from internal and external partners -Perform data entry in order to maintain accuracy of reports, schedules, and deliverables

Requirements

• adobe
• indesign
• excel
• bachelor’s
• communication
• teamwork

What You Bring

-Strong communication skills -2+ years of experience in proposal writing, marketing, or similar Business Development communications -Excellent organizational skills and strong attention to detail -Ability to quickly produce clear, concise, correct, and compelling written material -Graphic Design experience is considered an asset (InDesign, etc.) -Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks -Availability to work a minimum of 3 days per week in-office out of our Charlotte, N.C location -Proficiency in Adobe, Word, Excel, Visio, and PowerPoint -Minimum bachelor’s degree or equivalent experience in Construction -Ability to work collaboratively and effectively in teams

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Benefits

-Some limited travel may be required

About Aecon Group Inc.

-From humble beginnings in plumbing and gas fitting, the company has evolved into a leading infrastructure developer, with operations rooted in Hamilton since its founding in 1877. -Offers comprehensive construction services across civil infrastructure, urban transit, nuclear power, utilities, and industrial works. -Through its Concessions arm, the company specializes in private-public partnerships (P3) for global infrastructure development, emphasizing integrated delivery from planning to long-term operations. -Delivers iconic projects including the CN Tower, Vancouver SkyTrain, Montreal-Trudeau Airport, Gordie Howe Bridge, and major nuclear refurbishments. -Expanding into next-generation energy solutions with Canada’s largest battery storage initiative and leadership in small modular reactor development. -While maintaining a strong presence in Canada, the company also caters to North American markets and selectively engages in international concessions. -Demonstrates expertise in complex mega-projects through seamless integration of engineering, construction, financing, and operations.

Sector Specialisms