Senior Analyst - Invoicing Specialist

Overview

Manages budgeting, forecasting, accruals and invoicing, ensuring accurate financial reporting.

Key Responsibilities

• financial reporting
• invoice processing
• budget management
• forecast updating
• data upload
• expense review

Tasks

-Conduct ad-hoc analysis, and reporting, as required by the business -Create Client invoices (supply chain, travel & expense, and payroll) in an accurate manner, and ensure timely submission for pre-approval, as per the regional monthly finance calendar; submitting to the Client for further processing upon gaining said pre-approval -Upload of all vendor invoice data captured on the monthly billings, to a centralized repository, to aid the timely payment of said vendor invoices -Document and keep up-to-date relevant training materials as well as budgeting/forecasting walk-throughs -Review employee-submitted expense claims for completeness, reconciling against system data, and liaising with individual employees where there are any gaps or additional clarification is required. Upload these expense claims to a centralized repository to aid in the monthly billing exercise -Liaise with the Client to ensure that their purchase orders are created in line with the approved budget -Validate the month-end accrual submissions to ensure that gaps in terms of fixed (i.e. monthly recurring) costs versus budget and/or forecast are duly accounted for, and liaise with business stakeholders as required -Review batch report data to aid the completeness of the monthly supply chain billings, and liaise with business stakeholders where gaps have been identified -Create the monthly regional management reporting packs (including a comparison of actuals versus budget and/or forecast, as well as appropriate and insightful commentary on variances) -Distribute weekly AP reports to the FM team to ensure visibility and understanding as to what has been booked in the system -Review the updated regional payroll file for consistency and completeness -Guide junior members of the team as to how draft meaningful variance explanations, and retain oversight of what they put forth for capturing in the regional management reporting packs -Follow up on submitted client invoices and collaborate where needed to ensure timely payment thereof -Support audit requirements with timely provision of relevant documentation and insights -Ensure that the monthly rolling forecast is duly updated to reflect future months’ spend expectations -Track client reimbursable spend versus client purchase orders, liaising as required when a purchase order requires amendment. -Upload monthly actual and accrual figures to forecast files, and reconcile for completeness -Train business stakeholders on the FP&A process as well as the tools in use, as and when required -Ownership of the yearly budget exercise, liaising with business stakeholders to ensure an accurate, a timely and a sufficiently granular submission of (Client) agreed upon spend -Upload and code in NEXUS the monthly travel & expense, and payroll invoices, and submit for approval -Submit consolidated accruals to the corporate team in an accurate and timely fashion -Monitor the centralized Finance mailbox for incoming mail, and undertake appropriate follow-up actions -Responsible for maintaining the monthly FP&A and CEE/SE finance calendars, and ensuring that all relevant parties are aware of FP&A (and billing)-related tasks as well as their completion dates

Requirements

• 5-8 yrs
• budgeting
• invoicing
• us hours
• proactive
• accounting

What You Bring

-5-8 years of experience in budgeting and invoicing. -Should be flexible with US working hours and should be proactive in managing the workload. -Successfully navigate through accounting anomalies that may develop through internal or external processes

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About Newmark

-Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory. -_INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail. -سابق Opera specialized in complex transactions, capital structuring, and operational strategies. -_INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions. -INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.

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