Accounts Receivable Specialist

Overview

Handle customer payments, collections, & credit functions for building-materials distributor.

Key Responsibilities

• payment processing
• accounts receivable
• bankcard reconciliation
• cash application
• edi import
• report generation

Tasks

-Process and Post payments from customers daily to their accounts in an accurate and timely manner -Manage, resolve and address payment discrepancies and invoice short pays with internal sales teams and branches -Review weekly aging’s and make collection calls requesting payment on delinquent invoices -Review and reconcile tax adjustments to sales tax certificates -Follow company policies and procedures -Flag and communicate any invoicing or credit memo errors identified when applying remittances -Enter accounts receivable entry transactions, credits and invoices -Reconcile accounts as needed under the direction of the Credit Manager and/or CFO -Process bankcards relating to account payments and apply them through cash application -Handle customer receivable inquiries -Perform duties necessary to prepare for month end closing -Contact customers concerning issues with their accounts and follow through with timely corrective measures under the supervision of the Credit Manager and CFO -Generate unapplied cash, open credit memo and open service charge reports monthly; offset entries and review with Credit Manager and/or Controller for adjustments -Manage customer payment chargebacks and oversee credit card disputes -Interface with sales department and management in communicating and resolving issues -Process and import EDI payment files daily -Ensure compliance with corporate accounting policies and procedures -Apply payments for all receivable-related transactions

Requirements

• excel
• accounting
• accounts receivable
• microsoft office
• associate’s degree
• problem solving

What You Bring

-Maintain proficiency in data entry, computerized systems and other technologies as required -Able to perform business math (basic algebra, compute rate, ratio, etc.) -Able to work independently with some direction -Knowledge of accounting -Demonstrated integrity and ethical standards -Work well in a team environment -Able to multi-task -Accuracy and attention to detail -Capable of following written instructions and documented procedures -Problem-solving and analytical ability -Minimum of 2-3 years in accounts receivable/accounting experience is preferred -Effective listening and good phone skills -Knowledge of Microsoft Office Suite, particularly Excel -Able to work with a diverse group of people -Superior organizational skills -Working knowledge of basic accounting principles -High School Diploma/GED required. Associate’s degree Preferred -Able to handle difficult customers with diplomacy and tact -Manage time effectively and adapt quickly to changing priorities

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Benefits

-401(k) plan with discretionary employer match -Medical/Dental/Vision/Life Insurance plans -Casual, yet professional work environment -Paid vacation and holidays -Competitive pay -Opportunity for advancement -Access to a state-of-the-art gym at our Headquarters location

About New Castle Building Products

-Evolved from humble warehouse beginnings into a full‑service distributor spanning roofing, waterproofing and metal solutions. -Specializes in residential and commercial roofing, waterproofing, siding, decking, trim and metal roofing. -Partners with major vendors like GAF, Firestone, Johns Manville and FiberTite for quality product offerings. -Expands its capabilities through its New Castle Metal arm, offering standing seam roofing and local fabrication. -Expands its capabilities through its New Castle Metal arm, offering standing seam roofing and local fabrication. -Built on family values and hands‑on leadership, maintaining continuity since its roots in early 20th‑century sheet‑metal. -Typical projects include residential roofing jobs, commercial roof systems, metal roofing fabrication and waterproofing. -Known for combining small‑town customer care with streamlined regional reach and industry expertise.

Sector Specialisms