Field Office Administrator

Overview

Admin support for project office, handling docs, communication, and payroll

Key Responsibilities

• invoice processing
• payroll review
• report preparation
• document management
• administrative support
• coordination

Tasks

-Processing invoices, expense reports, and personnel forms -Collecting and reviewing certified payrolls from subcontractors -Handling calls, visitors, and general communications professionally -Preparing reports, correspondence, and project materials -Managing project documentation including subcontracts, purchase orders, change orders, and insurance -Providing administrative and clerical support to the project team -Coordinating between departments, clients, vendors, and field personnel

Requirements

• bachelor's
• 2+ years
• microsoft office
• construction
• detail-oriented
• night shifts

What You Bring

-Detail-oriented, proactive, and able to manage shifting priorities -Excellent organizational, communication, and multitasking skills -Willing to work significant number of nights and weekends -Bachelor's degree in business or a related field (or equivalent experience) -Minimum 2 years of administrative experience, preferably in construction or a project-based setting -Strong proficiency with Microsoft Office (Word, Excel, Outlook)

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Benefits

-Competitive pay, annual performance bonus, and profit sharing -401(k) plan with company match -Generous paid vacation and holidays -Comprehensive medical, dental, and vision insurance -Long-term career potential with one of the nation's most respected contractors

About Pj Dick - Trumbull - Lindy

-Specializes in diverse sectors, including industrial, infrastructure, and commercial developments. -Focus on large-scale construction, from bridges to water treatment facilities and commercial spaces. -Has delivered numerous high-profile projects, working with both public and private sector clients. -Known for its precision, safety, and timely project completion across challenging environments. -A trusted partner in building essential infrastructure, creating lasting impacts on communities.

Sector Specialisms