Business Administration Co-Op

Overview

Manage invoicing, reconciliation, vendor payments and admin tasks for a major project.

Key Responsibilities

• vendor payments
• compliance updates
• technician onboarding
• work order reconciliation
• office coordination
• finance support

Tasks

-Process vendor payments bi-weekly, with the goal of transitioning to the Yooz system to align with corporate procedures. -Update compliance websites monthly or as required with hours worked per site, and support HR in updating compliance websites with location-specific requests. -Assist the Field Services team with onboarding technicians for various work as needed, including site-specific onboarding and Health & Safety updates. -Perform alternating bi-weekly reconciliation of work orders between internal and external systems to prepare accurate invoices for a major contract. This is the most critical and challenging aspect of the role, requiring strong prioritization. -Check the main phone line messages daily and direct calls/messages as needed. Coordinate office services (e.g., water delivery) and ordering supplies for both regional locations. -Assist the finance team with recurring monthly tasks, including credit card reconciliations and journal entries.

Requirements

• data entry
• formulas
• reconciliation
• communication
• self‑directed
• time management

What You Bring

-Analytical thinking for data reconciliation. -High attention to detail and accuracy. -Required experience in data entry, using formulas, data manipulation, and multi-system reconciliation. -Strong written and verbal communication skills. -Self-directed with the ability to prioritize and initiate tasks independently, specifically managing bi-weekly invoicing deadlines alongside urgent, ad-hoc administrative requests. -Comfort with mathematical calculations and data validation. -Time management skills for bi-weekly deliverables. -Office administration or bookkeeping experience is beneficial but not essential.

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Benefits

-Top Talent & Strong Culture: Collaborate with high-performing, passionate individuals who are committed to excellence and sustainability. -Product Market Fit: With a 98% client retention rate and consistent YOY growth, Rodan has built a reputation for delivering trusted, long-term partnerships with industry leaders.

About Rodan Energy Solutions Inc.

-Evolved from metering services to a full-spectrum energy management provider. -Engineers and operates distributed energy assets—demand response, solar, battery storage, EV charging—powering modern grids. -MarketIQ™ platform offers real‑time electricity market insights, helping clients navigate price volatility post‑market reforms. -Typical projects include optimizing DER portfolios, integrating UPS+BESS systems in industrial sites, and engaging in demand response. -Serves large commercial/industrial energy users, utilities, and grid operators across all major North American ISOs. -Headquartered in Mississauga with offices in Kitchener‑Waterloo, Calgary, and Princeton (U.S.), marking strategic cross‑border growth. -Award winner for UPS+BESS innovation in industrial facilities, highlighting engineering prowess.

Sector Specialisms

Security Clearance

-criminal background check will be conducted as part of the hiring process.