Accounts Receivable Coordinator

Overview

Handles invoicing, billing accuracy, and collections for construction projects.

Key Responsibilities

• invoice generation
• payment verification
• ar reporting
• billing entry
• collection emails
• compliance audits

Tasks

-Generate and process invoices based on project milestones, time and materials, or contractual terms -Review and verify posted customer payments for accuracy and help resolve any payment discrepancies. -Support the Accounting team with ad hoc financial tasks and reporting -Maintain billing records and ensure timely entry into accounting systems -Send routine collection emails and statements to customers with overdue balances, escalating issues as needed. -Support accounting team during month-end close by providing AR reports and documentation. -Collaborate with project teams to verify billable work and resolve discrepancies -Review work orders, purchase orders, and service agreements to ensure billing accuracy -Respond to customer inquiries regarding billing issues and provide resolution -Ensure compliance with internal controls and external audit requirements -Monitor accounts receivable and follow up on outstanding invoices

Requirements

• associate degree
• high school
• 2+ years
• customer service
• team player
• time management

What You Bring

-Must be able to pass pre-employment screening and background check -Professionally interact with internal and external customers -Confidential in nature to deal with difficult, sensitive and confidential issues -Position requires working indoors in a professional office atmosphere -Proven customer service skills and overall understanding of customer billing -Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds -Must be a team player with excellent communication and organizational skills -High school diploma or equivalent -Associate degree in accounting or business preferred, or 2+ years of billing or accounting experience in a related field. -Self-disciplined in time management and prioritization abilities

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Benefits

-Holiday and paid time off -Safe – Your wellbeing is our top priority and core value -Financial planning through our 401(k) program -Health, dental, and vision plans (for team members and their families) -Stable – Broad blue-chip customer base with long-term relationships performing services critical to public safety and nationwide connectivity -Competitive – Competitive pay, overtime opportunity, travel compensation, and comprehensive suite of benefits -Dynamic – Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be -Resourceful – Quality equipment, current technology, and access to learn from seasoned professionals across a network of companies -Additional benefits including life and disability insurance -Career Focused – We invest in you through technical training and professional development

About Ontivity

-A forward-thinking company specializing in impactful solutions for diverse industries. -With a strong foundation in energy and infrastructure, shaping modern projects with expertise. -Offers specialized services spanning commercial and residential development to large-scale industrial operations. -A commitment to quality, efficiency, and sustainability defines their work. -Diverse portfolio across energy, residential, commercial sectors with deep infrastructure expertise. -Known for pioneering energy solutions and innovative urban infrastructure modernization. -Passionate about growth and transformation, tackling complex challenges with precision.

Sector Specialisms

Security Clearance

-must pass pre-employment screening and background check.