Transaction Coordinator

Overview

Administrative support for real estate sales, handling documents, data entry, and coordination

Key Responsibilities

• file management
• transaction docs
• data entry
• marketing materials
• client communication
• staff training

Tasks

-Establish and maintain positive and productive work relationships with all staff, customers and business partners. -Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. -Provide and/or coordinate accurate and timely communication with external contacts such as homeowners, closing agents, staff from other real estate brokerages, service personnel and vendors. (10-15%) -Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. -Maintain/manage active files – price reductions, extensions, expirations - to ensure all information is entered and/or reports and disclosures are forwarded in a timely manner. Keep agents informed on the progress of the files. (15-20%) -Confirm earnest money checks and forward check to accounting to comply with timeframes. (5-10%) -Compile marketing materials, handle advertising, schedule appointments and coordinate other transaction activities. (10-15%) -Prepare and maintain files for document storage. (5-10%) -Coordinate, complete, and/or review transaction documents/paperwork/forms for completeness, accuracy and adherence to company policy and state rules and regulations. Follow up with sales and management staff to correct discrepancies. (30-40%) -Train new staff and sales associates on software and office equipment. Serve as back-up to office staff. (0-5%) -Perform data entry tasks, prepare general correspondence, and maintain forms/supplies. (20-30%)

Requirements

• microsoft office
• problem solving
• high school
• administrative experience
• typing speed
• customer service

What You Bring

-Strong computer skills in Microsoft Office products. -Effective analytical and problem-solving skills. -High school diploma or equivalent work experience. Post secondary coursework preferred. -Two years administrative experience preferably in real estate office. -Typing speed of 45 wpm minimum. -Excellent organizational skills with a focus on detail; high degree of accuracy. -Real estate license preferred -Ability to work independently and prioritize multiple tasks and projects concurrently. -Effective oral and written communication skills and an excellent customer service focus.

People Also Searched For

About Homeservices Of America

-Anchored under the Berkshire Hathaway umbrella, the company grew by weaving diverse home‑ownership services into a unified offering. -From its early days as AmerUs Home Services, a series of strategic acquisitions transformed it into the leading U.S. residential brokerage by transaction volume. -Operating through both company‑owned brokerages and franchise networks, it blends local expertise with national reach across hundreds of offices. -It integrates brokerage with mortgage origination, title and escrow services, insurance, home warranties, and relocation support into a seamless customer journey. -Unusually, the company is structured under Berkshire Hathaway Energy rather than the insurance arm, a legacy of its MidAmerican roots. -Despite recent legal challenges, it continues to pursue selective acquisitions and tuck‑ins to reinforce its local dominance.

Sector Specialisms