Property Administrator

Overview

Provide administrative support to property manager, handling leases, reports, tenant relations.

Key Responsibilities

• lease administration
• invoice processing
• report preparation
• meeting coordination
• file management
• vendor management

Tasks

-Notify participants of meetings, and their responsibilities and any changes in plans or schedules. -Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence. -Order tenant door plaques and directory strips; maintain property signage. -Maintain parking/building access card records. -Schedule and coordinate meetings/special events as requested. -Greet tenants, prospective tenants, vendors, and guest. -Prepare and coordinate bid proposals and service contracts and approved invoices. -Order and maintain adequate stock of office supplies. -Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc. -Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc. -Promote and foster positive relationships with tenants and owners. -Prepare and distribute tenant move-in packages; order tenant gifts as needed. -Maintain tenant contact, vendor contact list, and insurance information. -Maintain lease and property files. -Invoice tenant rebills (meter readings, HVAC, etc.). -Prepare financial spreadsheets. -Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration. -Assist with monthly and quarterly management reports as well as annual budget preparation.

Requirements

• argus
• accounting software
• ms365
• high school
• customer service
• multitasking

What You Bring

-Argus, accounting software such as MRI or Skyline proficiency preferred. -At least 0-2 years of clerical, administrative duties (real estate experience is a plus). -Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies. -Strong customer service orientation. -Exceptional oral and written communication skills. -Ability to keep information strictly confidential. -A high school diploma or GED equivalent (college courses preferred). -Must be able to handle multiple projects, changing priorities and a continually heavy workload.

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About Transwestern

-Founded with a focus on real estate services, Transwestern has become a leader in commercial real estate. -The company specializes in delivering integrated services across investment, development, and management. -Known for their expertise in both the commercial and industrial sectors, they offer tailored solutions for clients. -With a robust presence in the U.S., Transwestern has completed numerous landmark projects across key cities. -Transwestern has cultivated a reputation for innovation in asset management and real estate brokerage services. -Their commitment to providing strategic insights in the real estate market has led to long-term success and partnerships. -Notable for their work in revitalizing urban spaces and creating sustainable, high-performance buildings.

Sector Specialisms

Security Clearance

-criminal history check -education verification -social media review -motor vehicle records check -credit history check -professional license verification -drug screen check -reference checks