Senior Legal Billing Specialist

Overview

Manages full legal billing cycle, ensures compliance, and mentors staff

Key Responsibilities

• data management
• ebilling
• invoice processing
• compliance review
• financial reporting
• billing cycle

Tasks

Overview: The Senior Legal Billing Specialist plays a key role in the firm's finance operations, managing the full billing cycle for a portfolio of complex client matters. This individual partners closely with attorneys, clients, and finance leadership to ensure timely, accurate, and compliant billing, while providing exceptional client service and contributing to process improvement initiatives. -Maintain accurate client/matter data, unallocated funds, and billing codes in the firm's financial system. -Collaborate with eBilling and Collections teams to ensure successful invoice submission and timely payment. -Prepare, edit, and finalize prebills and ebills in accordance with attorney and client requirements. -Review outside counsel guidelines and ensure compliance with client-specific billing and rate arrangements. -Communicate directly with attorneys and clients regarding billing inquiries, adjustments, and special arrangements. -Provide guidance and mentorship to junior billing team members and participate in process improvement efforts. -Support financial reporting, accruals, and ad hoc billing analysis. -Manage the end-to-end billing process from engagement setup through final invoice submission and payment posting. -Track fee arrangements, budgets, discounts, and write-offs; escalate potential issues proactively.

Requirements

• bachelor's
• aderant
• excel
• legal billing
• detail-oriented

What You Bring

This role requires previous law firm billing experience. Please do not apply if you do not have law firm billing experience. -Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience). -Proficiency with financial/billing systems (Aderant or Elite 3E preferred). -Strong Excel and data management skills. -5+ years of legal billing experience in a law firm environment. -Excellent attention to detail, organization, and communication skills. -Ability to handle multiple deadlines and deliver high-quality work with minimal supervision.

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About Henderson Scott Us

-Structured around four core verticals—Accounting & Finance, Legal, Real Estate & Construction, and Technology & Data—it has carved out niche market authority. -Backed by the global Search Recruitment Group. -Regularly partners with high-profile law firms, real estate & construction firms, major corporates and tech/data teams — delivering mid‑ to executive‑level hires. -Engages in unusually personalized recruitment: leaders with decades of experience oversee deep-market and client immersion. -Operates from a flagship New York HQ, with growth across US and UK operations.

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