Service Dispatch Coordinator

Overview

Coordinate service dispatch, procurement, billing, and admin tasks for the division.

Key Responsibilities

• purchase orders
• payroll processing
• billing
• reporting
• vendor matching
• procurement card

Tasks

-Issue purchase orders and sub agreements to suppliers and subcontractors as requested by managers and technicians -Process weekly payroll and maintain accurate payroll records for the division -Process customer billings for service and project work on a weekly and monthly basis -Prepare standard and ad hoc reports for management, as required -Manage daily incoming calls for the division -Assist with customer bids -Provide administrative support to division’s managers and technicians -Set up and maintain files for projects, service contracts, and work orders -Assist with preparing monthly reports and meeting materials -Handle mailing, filing, scanning, and other office duties for the division -Assist with coordination of safety, compliance, and other training -Match vendor invoices to POs and submit for manager’s approval -Process procurement card purchases and maintain accurate records for division’s cardholders -Assist accounting department with annual audit requests and other compliance and research projects -Assist with onboarding new technicians

Requirements

• microsoft office
• adobe
• erp
• associate degree
• pivot tables
• hvac

What You Bring

-Must have professional and welcoming attitude and experience managing a processional office -Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills and multitasking ability to meet overlapping deadlines. -Previous experience with Industry Trade Services / Construction or similar industry desired -Three (3) years in an administrative assistant’s function; Microsoft Office, Adobe and ERP system experience preferred. -Demonstrated proficiency with Microsoft Word and Excel -Associates Degree, or equivalent combination of education and experience. -Strong written and verbal communication, self-motivated and interpersonal skills -Experience with mean pivot tables, charts, data manipulation, light data modeling and formulas preferred -Highly motivated with ability to adjust to changing priorities in a fast-paced environment. -Experience in HVAC service environment -Outstanding communication and multitasking skills as well as handling high number of phone calls and emails from both external customers and internal stakeholders required

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About Emcor Services Combustioneer

-Founded as a trusted leader in HVAC and mechanical services, delivers cutting-edge solutions for diverse industries. -Specializes in designing, installing, and maintaining energy-efficient HVAC systems, mechanical services, and utility systems. -Typical projects range from large-scale industrial facilities to high-performance commercial buildings, offering tailored solutions to meet each client’s unique needs. -Known for its expertise in complex system integrations, plays a crucial role in managing energy systems and improving operational efficiency for clients. -Deep industry knowledge and commitment to delivering high-value solutions have made it a sought-after partner for long-term projects.

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