Assistant Company Secretary

Overview

Senior-level company secretarial & governance support for Canary Wharf Group

Key Responsibilities

• statutory filings
• board coordination
• aml/kyc
• diligent records
• visio charts
• corporate transactions

Tasks

-Maintain and review corporate policies and procedures, such as AML, Modern Slavery and Sanctions, to facilitate the enhancement of the corporate governance and compliance framework. -Prepare and file confirmation statements and other statutory returns for the UK incorporated entities and facilitate the filing of the annual and other statutory returns for the Jersey entities in Jersey and for their branches in the UK as applicable to ensure compliance with all filing deadlines. -Act as a senior point of contact for stakeholders and provide technically and situationally appropriate company secretarial and corporate governance guidance and assistance. -Lead on complex and transaction-related AML/KYC requests. -Regular liaison with subsidiary and JV board and senior management, including: arrangement of board/committee meetings; preparation and review of papers; collation and circulation of packs; completion of pre-meeting actions; attendance at meetings to minute as required; and completion of post-meeting actions. -Learn from mistakes and listen to constructive feedback to improve performance -Prioritise safety and actively support community, wellbeing and sustainability programmes -Provide cover for other team members (including the Deputy Company Secretary) during absences. -Proactively suggest ways to improve our business and encourage others to share ideas -Assist the auditors with company secretarial and governance queries and year end director information requests including conflicts of interest declarations and legal letters. -Use knowledge to work effectively with suppliers / contractors to meet shared goals -Review and interpret joint venture documentation, including shareholder agreements, partnership agreements etc. to determine and implement appropriate governance arrangements. -Liaise with external Company Secretarial agents and advisers in respect of Scottish and Jersey registered entities. -Draft board minutes/director resolutions and shareholder resolutions to approve corporate transactions outside of scheduled meetings; maintain minute books. -Take responsibility for my own performance and look for ways to improve -Encourage inclusive networks and treat others with respect and fairness -Resolve issues by providing high quality solutions -Facilitate the year end accounts process by completing the initial review of the Canary Wharf Group, Subsidiary and JV statutory accounts (both dormant and audited), drafting minutes and arranging the approval of the accounts, their signature on behalf of the entity, and by the auditor as needed, and their filing at Companies House within the applicable filing deadlines. -Facilitate the professional development of the Company Secretarial Assistants through mentoring and task oversight to enhance the overall technical capability, knowledge and reputation of the function. -Deal with all company secretarial aspects contained in administrative service agreements with joint venture partners. -Lead on routine corporate transactions (including incorporations; director changes; etc.) and assist on complex transactions (including corporate, property and JV restructuring, financings, JV draw downs and capitalisations). -Work closely with the Deputy Company Secretary and Group Company Secretary to ensure compliance with the London and Jersey Stock Exchange filing requirements, including facilitating the submission of occasional announcements to London Stock Exchange and The International Stock Exchange in Jersey. -Arrange and prepare documents for annual general meetings. -Respond to queries from internal customers (principally Tax, Legal, Finance and Treasury departments) and external stakeholders (including dissentient shareholder queries). -Be vigilant to upcoming changes in corporate legislation, governance codes and guidance, understand their impact on Canary Wharf Group and work to ensure ongoing compliance with these as applicable. -Maintain the statutory records via Diligent Entities of the Canary Wharf Group, Subsidiary and JV entities (approx. 425 UK entities, 25 Jersey incorporated and UK tax resident and mirror registers for approx. 30 Jersey entities). -Facilitate the maintenance of group structure charts and prepare ad hoc structure charts using Visio.

Requirements

• ukcgi
• corporate law
• ms office
• diligent
• decision making
• real estate

What You Bring

-Good interpersonal skills to interact confidently in writing and face to face with colleagues, board members and senior management in stakeholder functions and external agents and advisers. -Confident in making decisions appropriate to the role -Operates to a high professional standard with integrity, accuracy, attention to detail and the ability to work to tight and competing deadlines. -Polite, courteous, well presented, calm manner and acts with tact, diplomacy utmost discretion due to the level of confidentiality of the work. -Willingness to assume responsibility for key tasks and work autonomously to tight deadlines as a senior team member within a small close knit team. -UK Corporate Governance Institute qualified or equivalent qualification (min. 5 years’ post-qualified experience). -Willingness to embrace latest technology and AI capabilities of the business and explore how these may be used to enhance efficiency. -Good technical knowledge and ability to interpret, apply and communicate corporate law and governance good practice. -Experience desirable of the real estate sector, UK and Jersey listed environment, JV’s and limited partnerships as well as a solid company secretarial/ corporate governance background. -Confident user of Outlook, Teams, Word, Excel, PowerPoint, Visio, Docusign and SharePoint essential. -Experience essential of Diligent Entities and Diligent Boards (or similar platforms) and Companies House web/online filing.

People Also Searched For

About Canary Wharf Group

-A pioneer in urban regeneration, it played a key role in transforming the former docklands into a global business hub. -Renowned for delivering high-quality office spaces, residential properties, and integrated mixed-use developments. -Works with both private and public sectors, managing complex large-scale projects from conception to completion. -Has a reputation for pushing architectural boundaries with innovative designs, including iconic skyscrapers. -Its portfolio includes award-winning developments and buildings that define the skyline of London. -Engaged in sustainable urban development and creating vibrant, thriving communities.

Sector Specialisms