Executive Assistant

Overview

Provide high-level executive support and coordination for senior leaders.

Key Responsibilities

• event coordination
• calendar management
• travel arrangement
• expense tracking
• stakeholder liaison
• confidential communications

Tasks

-Coordinate executive events such as dinners, offsites, golf outings, and board meetings. -Draft and prepare high-level internal and external correspondence materials. -Serve as a liaison between executives and internal/external stakeholders. -Track and process expense reports and related invoices; support budget tracking and office administrative needs. -Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones. -Maintain office supply inventory and provide general administrative support as needed. -Manage sensitive and confidential communications with professionalism and discretion. -Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests. -Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.

Requirements

• japanese
• ms office
• sap
• 5 years
• executive support
• bachelor's

What You Bring

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Hitachi America, Ltd. (www.hitachi-america.us) is seeking a highly professional and proactive Executive Assistant to support executives at our Santa Clara, CA office. This role requires a high level of discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will be a trusted partner, ensuring seamless coordination of business activities and executive-level operations. -High school diploma or equivalent required; Associate’s or Bachelor’s degree strongly preferred. -Strong organizational skills with the ability to anticipate needs, prioritize tasks, and meet deadlines. -Minimum of 5 years of related experience supporting senior or executives in a corporate environment. -Ability to maintain a high level of professionalism and confidentiality. -Japanese language skills (oral and written) and cultural awareness are required. -Flexible, resourceful, and comfortable managing multiple responsibilities with minimal supervision. -Availability to work overtime or outside standard hours when necessary. -High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with SAP, Workday application , and Concur is a plus. -Exceptional written and verbal communication skills.

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Benefits

For California only (as required by California’s Pay Transparency for Pay Equity Act (SB 1162): The expected rate for this position in our California office is $71,282 - $89,103. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.

About Hitachi

-From its origins in heavy machinery, the company now pioneers in advanced IT, infrastructure, and industrial solutions. -Hitachi's diverse projects range from smart cities and renewable energy systems to cutting-edge digital technologies. -Known for its expertise in high-tech sectors, Hitachi has become a trusted partner for industries worldwide. -The company is renowned for large-scale, high-impact projects, including energy plants, transportation systems, and urban development. -Hitachi's commitment to innovation drives its leadership in sectors like industrial automation, transportation infrastructure, and digital transformation. -With a history of over a century, it has become a cornerstone in both traditional industries and emerging technologies.

Sector Specialisms