Office Assistant 1 - VID 200542

Overview

Provide office support, answer phones, manage mail/email, draft documents, assist front desk.

Key Responsibilities

• database management
• document drafting
• phone operations
• email monitoring
• file management
• mail handling

Tasks

-Efficiently utilize program databases, applications, and Microsoft Office Suite. -Interact with internal and external customers and colleagues in a courteous and professional manner. -Draft, proofread, review, update, and log various types of written material including template letters, memos, and records. -Efficiently operate a high-volume, multi-line telephone system. Screen calls, answer questions, refer inquiries, and take detailed messages as necessary. -Efficiently monitor and track multiple shared email mailboxes and electronic fax. -Provide office support and assist the Front Desk Team. -Create, organize, and maintain office files. -Receive, sort, track, and dispense program mail, documents, and other correspondence. -Perform tasks in an efficient, timely, and safe manner.

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About Nys Office Of General Services

-Specializes in streamlining and centralizing essential services for New York State’s government operations. -Oversees state-managed real estate, including leasing and facility design across offices and public infrastructure. -Leads major design and construction projects, from facility renovations to emergency infrastructure work. -Serves a broad clientele: state agencies, local governments, nonprofit organizations, even school districts. -Operates the iconic Corning Tower in Albany and works on high-profile assignments across New York. -Balances day-to-day procurement and long-term capital planning in one cohesive organizational structure.

Sector Specialisms