Department Administrator - Transmission & Distribution (Birmingham, UK)

Overview

Admin support for Transmission & Distribution team: docs, meetings, reporting, budgeting.

Key Responsibilities

• excel reporting
• business analysis
• budget oversight
• progress reporting
• training coordination
• meeting coordination

Tasks

-Resolves questions regarding the department; research and provide appropriate answers. -Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs. -Complies with all policies and standards -Assemble and analyse information involving business plans, and financial reports, resulting in the final business plan submission. -Responsible for handling sensitive and confidential information. -Prepare a variety of communications including emails, meeting agendas, and meeting minutes. -Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance. -Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc. -Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets. -Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department. -Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process. -Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained. -Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

Requirements

• office experience
• construction admin
• gcse
• microsoft word
• excel
• powerpoint

What You Bring

-1 year of applicable office/clerical experience preferred -An administrative understanding of the construction and/or engineering sector is preferred -General Certificate of Secondary Education Required or -Applicable experience may be substituted for education requirements. Required -Proficient in Microsoft Word, Excel, Access and PowerPoint required.

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About Burns & Mcdonnell

-The firm grew steadily from municipal roots, evolving into a global design‑build leader with integrated engineering, architecture, and construction services. -Headquartered in Kansas City, it has expanded its operations to more than 75 offices worldwide, including locations in the US, Canada, UK, UAE, India, and the Middle East. -It specializes in sectors such as water, power, transportation, aviation, manufacturing, and oil & gas, undertaking projects ranging from airports to chemical facilities. -Its full‑service model encompasses consulting, design, procurement, construction, and commissioning, ensuring seamless project delivery from concept to operation. -The company is 100% employee‑owned, following a significant employee buyout in the 1980s that redefined its trajectory.

Sector Specialisms